JUNE 1 NEWS
PLEASE DO NOT CLICK REPLY TO RESPOND TO THIS EMAIL. CLICKING REPLY WILL GENERATE AN EMAIL TO THE ONE CALL NOW CUSTOMER SUPPORT CENTER. TO REPLY, PLEASE EMAIL THE INDIVIDUAL LISTED AS A CONTACT FOR THE ITEM YOU ARE INQUIRING ABOUT. IF NO CONTACT IS LISTED, PLEASE EMAIL firstname.lastname@example.org.
FINAL EMAIL TODAY – WATCH FOR EMAILS THIS SUMMER
This is the final email for the school year. Every effort will be made to keep emails to a minimum over the summer; however, emails will be sent to announce fall sports registration and online hot lunch ordering, as well as other items as needed. Regular Monday/Thursday emails will resume August 21.
PLAYGROUND MONITORS NEEDED FOR 2017-2018
Playground monitors are needed to help supervise students during lunchtime recess for the 2017-2018 school year. If you are interested in learning more about this paid position, please contact either Mike Werckman at 330-815-3053 or Laura Pszonowsky at email@example.com. Please don't delay if you are interested as there are steps that must be taken before you can begin work in August!
YEAR-END PERFORMANCE TODAY
Students in grades 4, 5 and 6 will present a year-end musical performance TODAY at 1:45 p.m. in Horning Hall. This performance will include the grade 4 recorder program. Please join us if you are able.
DRESS UP FOR FINAL MASS TOMORROW
The final Mass for the school year will be TOMORROW. TOMORROW is a dress-up day for Grades K-7. Mass will begin at 9:30 a.m. Please join us if you are able!
RECYCLED UNIFORMS GIVE-AWAY DAY TOMORROW
Don't miss the UNIFORM GIVE-AWAY DAY on the last day of school, TOMORROW, from 8:15 a.m.-11:30 a.m. in the upper level of the Spiritual Center. All uniform items are FREE!! We will accept donations that day of any uniform or spirit wear items (please no team sport items as they must go to the coaches). You do not have to donate anything to get new items. Come and "shop" for next year! ANY HELP FOR SET-UP THE DAY BEFORE, DURING, OR TO TEAR DOWN AFTERWARD WOULD BE GREATLY APPRECIATED! Please contact Debbie Yarcheck at 330-730-2415 or Darci Houser at 330-328-3847 if you can help.
If you need anything for the current school year, contact Debbie Yarcheck at 330-730-2415 for pants, shorts, sweatshirts and gym uniforms or Darci Houser at 330-328-3847 for all shirts and plaid items.
EARLY DISMISSAL FOR SUMMER TOMORROW
PROCEDURE FOR 1:30 P.M. DISMISSAL TOMORROW
St. Hilary School students will be dismissed from school for the summer at 1:30 p.m. TOMORROW. No afternoon buses or Latchkey will be available. To safely and efficiently accommodate the large number of families picking students up, we will follow the procedure below for early dismissal:
There will be no pick-up line. All children will be held inside the building for dismissal. Parents are asked to park on or near the St. Hilary School property and walk to the building to retrieve children. Parents may enter the building through one of three sets of doors:
The main doors (by the Jesus statue), the Horning Hall doors, and the Moorfield Road doors.
Students will be called in groups over the PA and held in two locations for dismissal based on the last name of the school family with whom they will go home.
1. If a student will be going home with a family whose last name begins with A-G, he or she should report to the Multi-Purpose Room when called and wait there to be picked up.
2. If a student will be going home with a family whose last name begins with H-Z, he or she should report to Horning Hall when called and wait there to be picked up.
If a grandparent, neighbor, or other “non-school family” driver will pick up your child for you, your child should go by his or her own last name. Students who ride the Kids Country bus should report to Horning Hall. Students with a note on file permitting them to walk home may exit through the Moorfield Road doors ONLY and walk as usual. Students will be supervised by school staff during dismissal.
We are following this procedure in response to parent suggestions. To assist us in safely and efficiently dismissing your children, your cooperation is needed with the following:
· ALL STUDENTS MUST KNOW HOW THEY ARE GOING HOME WHEN THEY COME TO SCHOOL. If you will not be picking up your own child, please make sure he or she knows TOMORROW MORNING who will be picking him or her up, and whether to report to the Multi-Purpose Room or Horning Hall.
· PARENTS MUST WALK CHILDREN FROM THE BUILDING TO THE CAR. While we will have school staff assisting in the parking lot, there will be an incredibly large volume of traffic moving in the lot, with cars pulling into and backing out of spaces. Please make sure you walk with your children using our marked crosswalks.
· PLEASE FOLLOW THE INSTRUCTIONS OF THE SCHOOL PERSONNEL ON DUTY to make this procedure go safely and smoothly for all.
Please contact us with any questions. As always, your child’s safety is our top priority.
IMPORTANT UPDATES FROM THE CLINIC
By the end of this school year: If your child has medication, an Epi-pen, etc. stored or administered in the clinic, please be sure to stop by on or before the last day of school (June 2) to pick these items up. Any medication not claimed by dismissal on the last day will be discarded.
BEFORE the start of next school year: If your child will need medication, an Epi-pen, etc. stored or administered in the clinic NEXT YEAR, please be sure to complete the necessary paperwork BEFORE the start of the school year (i.e., schedule physician visits over the summer) and bring COMPLETED AND SIGNED FORMS to school on the first day. It is important that the clinic has these forms on file from the first day of school in order to legally store and administer medication. Please do not wait until school starts to complete these forms and have them signed by a physician. Forms can be found here. NEW PAPERWORK FOR MEDICATION, WHETHER PRESCRIPTION OR OVER-THE- COUNTER, IS REQUIRED EVERY SCHOOL YEAR… SO EVEN IF YOU FILLED OUT FORMS FOR THIS SCHOOL YEAR, WE MUST HAVE NEW PAPERWORK FOR NEXT SCHOOL YEAR.
EXPLORING DIVERSITY AT ST. HILARY SCHOOL NEXT TUESDAY, JUNE 6
A series of discussions on diversity and race relations was held earlier this spring involving leadership and membership from St. Hilary Parish and several other area churches. More recently, in recognition of the steadily increasing diversity with which our school community has been blessed, a small group meeting was held last week to explore diversity at our school. As a result of that small group meeting, all school staff and parents are invited to join us as we continue the conversation NEXT TUESDAY, June 6 at 6:30 p.m. in the school Faculty Room on the second floor. The meeting will last approximately 60-90 minutes. Please feel free to come for part or all of the time as you are able and share in what we hope will be a productive dialogue.
GIRLS’ FRIENDSHIP GROUP BEGINNING NEXT THURSDAY, JUNE 8
GIRL GENIUS: FORMING FRIENDSHIPS-Calling all girls ages 12-14 who want to grow in their understanding of friendship. Come join Miss McMahon and Miss Lilak as we study St. John Paul II’s Letter to Women, learn to have true and meaningful friendships, and discuss how to apply these teachings in our lives. Where: St. Hilary Church (Meeting Room 1) When: Thursday evenings (June 8, 22, July 6, 13, 20, 27, and August 3, 8) from 7:00-8:30 pm (It’s OK if you can’t make every meeting!) Cost: $24.95 (covers the cost of the book for the course) Register: Online at www.endowgroups.org. Click “Find a group”, keyword: Kelly Lilak
CAMP INVENTION AT ST. HILARY JUNE 26-30
Camp Invention will return to St. Hilary the week of June 26-30! This popular camp presents children entering grades K-6 with fun, hands-on challenges that encourage creative problem solving, teamwork, entrepreneurship, and innovation! Camp is open from 9:00 am to 3:30 pm each day and is directed by our very own Mrs. Weber! Visit www.campinvention.org for more information and to register.
SIGN UP FOR SABER TACKLE FOOTBALL THROUGH JUNE 30
LATE FEE ADDED JUNE 30 – JULY 15
Ages: Boys entering grades 4th - 8th this fall Cost: $150 per player
To register, visit https://isis.sportspilot.com/login/getexternaluser.asp
The registration is now active in SportsPilot as of May 23rd and runs through June 30th. Any registration post June 30th but on/before July15th is subject to the $20 late fee.
- Late registrations will be accepted through July 15th at an increased fee of $170. *Players are not guaranteed a spot if registering late
- The Emergency Medical Authorization form and Pre-participation Physical Form must be submitted to play
- For more information on tackle football, please email commissioner Rob Whitehouse (firstname.lastname@example.org); for registration questions, please email Lex Tomaszewski (email@example.com)
**PLEASE NOTE: Information and registration for the rest of the Fall 2017 sports will be forthcoming shortly.
STAR PROGRAM ENDING JUNE 30
PLEASE NOTE IMPORTANT DATES AS PROGRAM WINDS DOWN
As you know, we will be ending our STAR certificate program effective June 30, 2017.
Here is the schedule for winding down the program:
- Wednesday, May 24th - The last day to submit orders for back pack delivery.
- Wednesday, May 31st - The last day we will fill STAR orders before the end of the school year.
- Tuesdays and Thursdays during the month of June – We will fill STAR Orders
- Wednesday, June 21st - The last date for special orders.
- Thursday, June 29th - The final fill date for STAR orders to be filled.
- Wednesday, July 19th – STAR rebates will be issued.
Please keep in mind that as we get closer to June 30th in-stock card availability will be limited.
ORDER SCHOOL SUPPLY KITS BY JULY 24
School supply lists for 2017-2018 will be sent home with final student report cards. Families will have the option to use these lists to shop for their own supplies or… back by popular request for 2017-2018 are school supply kits! For those who choose to purchase the kits, we will be using School Tool Box to create supply kits based on the same lists being sent home with students at the end of the school year. School Tool Box offers several great features, including customized supply kits and home delivery! Families can begin ordering May 10 at www.schooltoolbox.com. Once on the website, click register to set up your account. After registering, follow the prompt to add a child, search St. Hilary, and then add your child’s name and grade. When the child’s information is entered, the supply list can be viewed online to customize your school kit order.
School supply boxes will be “live” on the School Tool Box website through mid-September. But, please plan to place your order by July 24 in order to receive it before the first day of school. Please click the link at the end of this email for a flyer with more details. Questions? Please contact Jill Gallagher at firstname.lastname@example.org.
CLASS LISTS TO BE EMAILED AT MIDNIGHT ON AUGUST 1
Class lists for 2017-2018 will be emailed to all email addresses in our One Call Now database at midnight on August 1. Class lists for 2017-2018 will be posted on the school website later in the day on August 1.
TEAM LEADERS NEEDED FOR BLESSINGS IN A BACKPACK
Blessings in a Backpack Akron (a St. Hilary Ministry) is in need of 3-4 team leaders for the 2017-2018 school year. There are 2 team leaders for each team and your team will pack once a month during the school year. The responsibilities include; picking up food from Sam's Club, sending reminder to your team members; doing a final count of the food after packing.
If you are interested or would like further information please contact Debbie Pianalto at email@example.com 330-328-8562 or Beth Hudak at firstname.lastname@example.org or 330-671-7759.
HOT LUNCH ORDERING OPENS AUGUST 7
Hot Lunch ordering for August and September will open August 7. All orders must be placed and paid for online by August 14. BEGINNING IN AUGUST, FAMILIES WILL NO LONGER RECEIVE PERSONAL REMINDER TEXTS PROMPTING THEM TO ORDER LUNCHES AS DEADLINES APPROACH. FAMILIES WHO HAVE NOT ORDERED LUNCHES AS THE DEADLINES APPROACH WILL CONTINUE TO RECEIVE AUTOMATED EMAIL REMINDERS FROM THE HOT LUNCH SYSTEM, BUT THESE WILL BE THE ONLY REMINDERS ISSUED AND ONCE THE DEADLINES PASS, THE SYSTEM WILL CLOSE FOR ORDERING. Questions? Please contact Becky Vieltorf at email@example.com.
IN THE OFFICE
Flyers for St. Vincent – St. Mary girls lacrosse summer camp
Flyers for Dale Carnegie teen program
Brochures for St. Joseph Academy summer camps
Brochures for St. Joseph Academy summer enrichment programs
Flyers for Camp Invention (June 26-30, children entering grades K-6)
Flyers for Copley Heritage Days Pageant
Flyers for Magical Theatre Acting Camp
Flyers and brochures for Hoban summer sports camps
Flyers for St. Sebastian Jump Start Band Camp
Flyers for Tiger Kids Kung Fu classes
Thursday, June 1
Revere Bus Schedule Change – Morning service as usual for St. Hilary West route only. Shuttle from Bath School to St. Hilary by 8:15 a.m. for all other riders. Bus from St. Hilary to Revere HS at dismissal for all riders.
Year-end Performance by Grades 4, 5 and 6 (including recorder performance)
Friday, June 2
PLEASE NOTE CHANGE!! WE WILL FOLLOW SCHEDULE B TODAY DUE TO MASS
Copley Bus Schedule Change – Only one bus with direct route to St. Hilary School.
Revere Bus Schedule Change – Morning service as usual for St. Hilary West route only. Shuttle from Bath School to St. Hilary by 8:15 a.m. for all other riders.
Last Day for Students
Final School Mass for Grades K-7
Please join us!
Students Dismissed for Summer
No afternoon buses, no afternoon Latchkey
Thursday, June 8
School Office closes for summer
Tuesday, August 1
Class Lists for 2017-2018 emailed
Monday, August 7
Hot Lunch ordering for August / September begins – more information in August
Wednesday, August 9
School Office re-opens
HAVE A GREAT SUMMER!
EMAIL GUIDELINES: Mass emails are published every Monday and Thursday morning during the school year, with exceptions when these days fall on non-school days. Submissions for the mass emails must be made to firstname.lastname@example.org by 4:00 p.m. of the weekday prior to the email (Friday for Monday, Wednesday for Thursday). Earlier submissions are encouraged whenever possible. Emails can be sent to specific grade levels by request, and urgent news can be emailed outside of the Monday/Thursday schedule at the discretion of St. Hilary School.
In the case of submissions on behalf of a group or organization, please confer with others in the group (particularly group leaders) to be sure all necessary information is included in one submission and approved for publication.
Submissions are assumed to be complete and accurate as submitted and further assumed to be approved for publication, so please be sure information contains all relevant details, is accurate and is approved for mass dissemination before submitting.
Submissions referring to Internet or email links should include the actual links. Please copy and paste the desired URL or email address into the submission to ensure accuracy.
Attachments can be included with the mass emails provided they fit within the One Call Now technical parameters. In some cases, items may not be able to be attached.
Appropriate subject matter includes items of interest to the general school population for the benefit of our students, parents, school and / or parish. Information about lost / found pets, animals seeking homes, non-school-related / non-student-related goods or services for sale, private non-charitable social gatherings, and similar topics outside the scope of school / parish interest will not be included in mass emails. St. Hilary School reserves the right to determine items appropriate for inclusion in mass emails.
Please also note that the email addresses to which mass emails are sent are stored in the One Call Now database for school use and do not exist as a distribution list, nor can they be provided to individuals for personal use. Email addresses for school families wishing to share them for personal use can be found in the school directory published each fall.
Your understanding of and cooperation with these guidelines is greatly appreciated.
Attachments available for 30 days until Friday, June 30, 2017:School Supply Kit Ordering 2017.pdf