Thursday, December 5, 2019
DECEMBER 5 NEWS
PLEASE DO NOT CLICK REPLY TO RESPOND TO THIS EMAIL. CLICKING REPLY WILL GENERATE AN EMAIL TO THE ONE CALL NOW CUSTOMER SUPPORT CENTER. TO REPLY, PLEASE EMAIL THE INDIVIDUAL LISTED AS A CONTACT FOR THE ITEM YOU ARE INQUIRING ABOUT. IF NO CONTACT IS LISTED, PLEASE EMAIL firstname.lastname@example.org.
FALL FUNDRAISER ENDS, FEE TO CHANGE
Thank you for supporting our Fall Fundraiser. This decades-old fundraiser, which has also been known over the years as the Magazine Drive, has raised thousands of dollars to help provide professional development opportunities for our teachers. However, many parents have asked for an alternative to this fundraiser for a variety of reasons, and we have listened.
The Fall Fundraiser that concluded last month will be the last. In order to offset the loss of revenue from that discontinued fundraiser and still be able to provide quality professional development for our teachers, Parents’ Association dues will be increased from $25 to $50 per family for the 2020-2021 school year. You will see this change reflected on registration materials for 2020-2021 in January. Again, we appreciate your ongoing support and look forward to simplifying things for our families through this change.
PARISH ADVENT SERVICES
St. Hilary Parish has a slate of services planned to observe this special season of anticipation of the birth of Jesus Christ. Please click the link at the end of this email for a flyer with details.
FACULTY / STAFF MEETING TODAY
There will be a faculty/staff meeting after school on December 5. All students picked up by car or in the hallway must be picked up on time. Students not picked up by 3:25 p.m. will be taken to Latchkey and may be picked up there. (Bus riders will be supervised until their buses arrive.) Your cooperation is appreciated.
SANTA SHOP TODAY AND TOMORROW
Santa Shop is coming to Saint Hilary! Students in grades K-4 will have the opportunity to do some Christmas shopping while at school. The shop will be open on December 5 and 6. Classes will be given a scheduled time to shop. More information will be coming for this Student Council sponsored fundraiser.
CHRISTMAS LIGHT COLLECTION THIS SATURDAY, DECEMBER 7
The St. Hilary Creation Care Ministry is sponsoring a collection of old/unwanted Christmas string lights. All donations will be recycled, creating a greener holiday! On Saturday, December 7, drop off your old working or non-working Christmas string lights from 9 am to 11:30 am at the St. Hilary School drop off area. Free cookies, hot chocolate and holiday cheer will be available! Tell your friends!
ENGINEERING CLUB MEETS NEXT MONDAY, DECEMBER 9
Engineering Club is open to students in grades 1-6. The club will meet on December 9 and 16, from 3:05 to 4:05 p.m. in the Spanish Room. To sign up, please visit https://www.learningmeansfun.com/signup and enter the class code SCO11.11.19. Contact email@example.com or 847-482-9999 with questions.
ROSARY CLUB MEETS NEXT MONDAY, DECEMBER 9
Rosary Club is open to students in grades 1-8. The club meets from 3:05 to 3:45 p.m. in the library to pray and make rosaries on the following dates: December 9, January 13, February 3, March 9, April 6, May 18 (practice for school rosary on May 19). Students may bring a snack.
SPRING MUSICAL AUDITIONS NEXT MONDAY, TUESDAY AND THURSDAY, DECEMBER 9, 10 AND 12
Auditions for our 2020 Spring Musical, Annie, will be held in Mrs. Toth's room for 7th and 8th graders only as follows:
GIRLS: December 9th, 3:15-4:00 pm
Audition song: "Tomorrow"
BOYS: December 10th, 3:15-4:00 pm
Audition song: "I Don't Need Anything But You"
CALLBACKS: December 12th, 3:15-4:45 pm
Questions? Please contact Mrs. Toth at LuAnneToth@st-hilary.org.
JANUARY HOT LUNCH ORDERING OPEN THROUGH NEXT TUESDAY, DECEMBER 10
Hot Lunch ordering for December is underway. All orders must be placed and paid for online by November 10. All lunch ordering periods will run from the first through the tenth of every month for the following month, with reminders in the mass emails. Please note that personal text messages will not be sent to remind families to order. Automated ordering reminders will still be emailed from the Hot Lunch system, but these will be the only reminders sent. Please contact Hot Lunch Coordinator Becky Vieltorf at firstname.lastname@example.org with questions.
All students who do not pre-order a lunch must bring a lunch from home. Cheese sandwiches with side items are available for students who forget lunch on any day, in which case accounts will be charged $2.75.
Please remember to print the calendar showing your orders so you will know which days to send a lunch from home. Here's how to access the printable lunch calendar feature:
- Login in MYSCHOOL
- Select Hot Lunch
- Click Current Meals
- Select the name(s) for whom you would like to view orders
- Select the month for which you would like to view orders
- Click Printable Calendar
- Select the name(s) for whom you would like to view orders
- Click Update
- Print the calendar
Please click here for 2019-2020 lunch / recess periods. Please also note alternate schedules with revised lunch / recess periods (see Alternate Schedule info below).
For Hot Lunch questions, please contact Hot Lunch Coordinator Becky Vieltorf at email@example.com.
ACADEMIC CHALLENGE PRACTICE NEXT TUESDAY, DECEMBER 10
Academic Challenge is open to students in grades 5-8. New members are welcome! The team practices after school and competes against teams from other schools in the evenings and on the weekends. Our team has competed nationally two years in a row! The team will meet every other Tuesday beginning October 1, from 3:10 to 4:00 p.m. in Room 206.
SCHOOL BOARD MEETING NEXT TUESDAY, DECEMBER 10 – ALL ARE WELCOME
The St. Hilary School Board will meet December 10 at 7:00 p.m. in Spiritual Center Meeting Room 3. The School Board meets at 7:00 p.m. on the second Tuesday of each month. All are welcome to attend.
CRAFT CLUB MEETS NEXT WEDNESDAY, DECEMBER 11 – IT’S NOT TOO LATE TO REGISTER
Craft Club is open to students in grades 3-8. The club meets on the second Wednesday of each month from 3:05 to 4:30 p.m. in the library to create high quality, useful projects that can be displayed or given as gifts. The next meeting will be held on December 11. Additional meeting dates are January 8, February 12, March 11, April 8, and May 13. Details and registration can be found at www.liveloveandcreate.com/kidsclub.
STUDENT COUNCIL MEETING NEXT WEDNESDAY, DECEMBER 11
Student Council will meet from 3:05 to 3:40 pm on the following dates: December 11, January 8, February 12, March 11, April 8, and May 13. All representatives will meet in the Science Lab for each meeting.
STOCK THE BAR EVENT FOR CELEBRATION NEXT THURSDAY, DECEMBER 12
Please come celebrate a night of shopping at Cynthia’s Boutique and help “Stock the Bar”. The wine donated will be used at this year’s Celebration event. On December 12th, from 5:30-8:00pm, bring one bottle of wine and receive 10% off, bring two and receive 20% off your entire purchase! We ask that the wine be valued at $15 or above.
If you can’t make the event on December 12th, stop in any time on December 13th or 14th and the same discount will be honored!
Check out Cynthia’s Boutique at https://www.cynthiasboutique.net/
Thank you and we look forward to seeing you there!
BIRTHDAY BOOK CLUB NEXT FRIDAY, DECEMBER 13
Birthday Book Club offers students an opportunity to choose a book to donate to the library in celebration of their birthdays. Students will receive an invitation to attend Birthday Book Club in their birthday month. They may then come to the Library beginning at 8:00 a.m. on the designated date to choose a book to donate. Birthday Book Club for students with December birthdays will be held December 13. Additional dates will be January 10, February 7, March 13, April 3, and May 1 (for May, June and July birthdays). Questions? Please contact Mrs. Slanina at firstname.lastname@example.org.
GREEN TEAM MEETS DECEMBER 17
The Green Team will meet one Tuesday each month after school until 4:15 p.m. in Room 111 to focus on topics related to caring for creation. Each meeting will include a hands-on activity. Meetings will be held December 17, January 21, March 24, and April 21.
ART CLUB MEETS DECEMBER 17
Art Club will meet once a month on the following dates: December 17, January 28, February 25, March 31, April 28, and May 26. Meetings will be held in the Art Room from 3:15 to 4:30 p.m. Students should be picked up promptly at the Art Room doors. Art Club is open to students in grades 6-8 and is limited to 25 students. Please contact Mrs. Metzger at email@example.com with questions.
GRADES 7 & 8 MIDTERM EXAMS DECEMBER 17, 18 AND 19
Seventh and eighth grade students will take midterm exams on December 17, 18 and 19. The schedule is as follows: December 17 – Science and Reading, December 18 – Social Studies and Religion, and December 19 – Math and English. Please contact subject area teachers with any questions.
SPEED STACKS MEETS DECEMBER 19
Speed Stacks is open to students in grades K-5. Come try this fun activity that helps to build eye-hand coordination! Meeting dates are December 19, January 23, February 20, March 26, and April 30. Join us for some or all of these dates – no advance sign-up necessary. Speed Stacks is held in Horning Hall beginning at 8:00 a.m.
LAST EMAIL BEFORE CHRISTMAS BREAK DECEMBER 19
The last mass email before Christmas Break will be sent December 19. Information to be included in this email must be submitted to firstname.lastname@example.org by 4:00 p.m. on December 18. Please plan ahead. Emails will resume when school resumes on January 6. Information for the January 6 email must be submitted to email@example.com by 4:00 p.m. on January 2.
IT’S NOT TOO LATE TO SIGN UP FOR SKI CLUB! REGISTER ONLINE BY DECEMBER 20
Ski Club is open to students in grades 4-8. Although the deadline to register for Ski Club and receive passes before Christmas Break has passed, students may still register for Ski Club online through December 20. After December 20, registration is only available in person at Brandywine.
To register, you will need to enter the following information on the BMBW website: Login – Sthilary
Password – wish4snow
If you are a season pass holder, the BMBW system has no way for you to register online. Instead, please email Elsy Nemr at firstname.lastname@example.org and let her know if you will be a skier or a snowboarder. She will take care of getting you set up for Ski Club.
Questions? Please contact Elsy Nemr at 330-310-0078 or email@example.com.
CHRISTMAS BREAK DECEMBER 23 – JANUARY 3
SCHOOL RESUMES JANUARY 6
There will be no school and the office will be closed December 23-January 3 for Christmas Break. School will resume and the office will reopen on January 6. Merry Christmas and Happy New Year!
REGISTER FOR KINDERGARTEN KALEIDOSCOPE BY DECEMBER 26
St. Hilary School
Prospective 2020-2021 Kindergarten Students
And Their Parents
To Join Us For
Thursday, January 9, 2020
9:00 to 11:00 a.m.
Tour the school and learn what we offer
while your child experiences our Kindergarten program!
Space is limited!
Call 330-867-8720, ext. 343 by December 26
to reserve a space for your child!
To fully benefit from this event,
children should be 5 by September 30, 2020.
St. Hilary School Offers Tuition Assistance
To Help Make Catholic Education Affordable For All
529 Plan Funds May Be Able To Be Used Toward Tuition
ACME RECEIPT COLLECTION THROUGH DECEMBER 28
We are collecting Acme receipts again this year! Please save your Acme receipts from August 8 through December 28, 2019. Send them in to school at any time to Attn: Jamie Malick; c/o Caleb Malick Room 202. Thank you!
MAP TESTING FOR GRADES K-8 JANUARY 6-24
Our second round of MAP Testing for students in Grades K-8 will take place January 6-24. Please avoid scheduling appointments and other commitments that will require your child to be away from school during this time. Thank you!
NO PARKING ON SKI CLUB FRIDAYS BEGINNING JANUARY 10
Our Ski Club will travel to Brandywine on Fridays beginning January 10. In order to facilitate loading buses, please do not park in the area near the Marian Shrine after school on the following dates: January 10, 17, 24, and 31, and February 7.
CHESS CLUB TO BEGIN JANUARY 27
Chess Club is open to students in grades K-8. The club will meet on January 27, February 3, 10, 24, and March 2, 9, 16, from 3:05 to 4:05 p.m. in the Spanish Room. To sign up, please visit https://www.learningmeansfun.com/signup and enter the class code SCO1.27.20. Register by January 19 for the early bird price of $108. Contact firstname.lastname@example.org or 847-482-9999 with questions.
HARRY POTTER CLUB MEETS FEBRUARY 4
Harry Potter Club is open to students in grades 4-8. Students interested in joining the club are asked to have begun reading the Harry Potter series or at least have seen the movies. The club will meet on Tuesdays from 3:05 to 4:00 p.m. in the Faculty Lounge. Meeting dates are February 4, March 3, and May 12.
SAVE THE DATE FOR CELEBRATION – MARCH 14
Save the date! Celebration 2020, our Parents’ Association’s largest annual fundraiser, will be held on March 14 at 6:00 p.m. in Horning Hall! Mark your calendar now for this evening of fun, friendship and fundraising, and watch for more information in the coming months!
CELEBRATION VOLUNTEERS NEEDED!
Your help is needed to make Celebration 2020 a success! Please click the link below to view volunteer opportunities and sign up!
Celebration committee sign up
CELEBRATION 2020 - AUCTION ITEMS NEEDED!
Celebration, our school's largest annual fundraiser, will be held on March 14, 2020. We are seeking donations for the silent and live auctions. Please consider a donation that will help raise funds to support extra programs and items that benefit all of our students! Please contact Celebration Chair Catina Stecz or Celebration Co-Chair Hilary Buckeye at email@example.com any questions. Mark your calendars and watch for more information to come!
ORDER 2019-2020 YEARBOOK THROUGH MAY 22
Online ordering is now open for the 2019-2020 St. Hilary School yearbook. Visit www.ybpay.lifetouch.com and enter Yearbook ID Code 3685720 to order this beautiful full-color book that will include memories from the entire 2019-2020 school year. Soft cover books cost $25; hard cover books cost $30. Yearbooks may be ordered online only – please do not send checks to the school. Please keep a record of your order as the school has no access to orders placed and no record of who has ordered and who has not. Books will be delivered to students next fall.
DONATE BOOKS AND UNWANTED HALLOWEEN CANDY FOR GIVING TREE
If you have gently used children’s and teens’ books or unwanted Halloween candy after Trick-or-Treat, please consider donating them in the boxes that will be placed outside the school office at the end of the month. Books and candy will be given to individuals helped by the Giving Tree at Christmas. Thank you for your generosity.
BLESSINGS IN A BACKPACK ORNAMENTS AVAILABLE
Beautiful Don Drumm ornaments are being sold to benefit the Blessings in a Backpack program. Please click the link at the end of this email for an attachment with complete details.
BASKETBALL PRACTICES AND SCHOOL CLOSINGS
To clarify when practice is permissible when school is closed:
- If school is closed for weather or another non-scheduled issue, there cannot be practice.
- If it is a scheduled day off or break, practice may be held.
- If you practice at a Copley facility and they have school when we do not, practice may be held there.
- If you practice at a Copley facility and Copley schools are closed for any reason, practices cannot be held there.
RECYCLED UNIFORMS AVAILABLE THROUGHOUT SCHOOL YEAR
HELP NEEDED FOR NEXT SCHOOL YEAR
Gently used and sometimes new uniforms are available throughout the school year. Email or call the Recycled Uniforms coordinators below to request items. Please be sure to leave a size, child's name and homeroom number with your request and the items will be sent to your child's room. If you have items to donate, drop them off in the copy room in the main office. PLEASE BAG YOUR DONATED ITEMS. You don't have to donate to receive items – there are plenty of items available. To request any plaid items (jumpers, skirts, skorts), polo shirts, blouses, and/or sweaters contact Jen Warmus at 216-308-0630 or firstname.lastname@example.org. To request pants, shorts (navy and khaki), sweatshirts, gym uniforms (shirts and black shorts) contact Debbie Yarcheck, 330-730-2415 or email@example.com.
HELP IS NEEDED FOR NEXT SCHOOL YEAR! If you are interested in learning more about this important service for our school families and possibly assisting next year, please contact Debbie Yarcheck at 330-730-2415 or firstname.lastname@example.org.
BAGS NEEDED FOR BLESSINGS IN A BACKPACK
Bags are needed for Blessings in a Backpack, to pack food for students in need to have over the weekend. Please drop off plastic grocery bags in the storage benches outside the school office. Thank you!
JOIN PRAYER MOMS ON THURSDAYS
Calling all Prayer Moms!
Please join the St. Hilary Prayer Moms every Thursday morning between 8:30-9:00 in the St. Hilary Church Library to pray the intentions of the school children, faculty and staff! Each week, we collect the prayer intentions from the school children/staff and then meet in the church library to read the intentions and say a few short prayers! No commitment is necessary, just come when you can. Parents of all grades are welcome and new moms with young children are welcome also. Please join this wonderful group of moms to pray for our school community!!! Any questions, contact Marita Gore at 330-204-4308 or email@example.com.
ALL VISITORS to the school entering the building for ANY REASON, including volunteering for Hot Lunch, dropping off forgotten lunches, assisting in classrooms, attending school assemblies and academic bees, or any other reason, MUST REPORT DIRECTLY TO THE SCHOOL OFFICE AND SIGN INTO THE VISITOR LOG before going to any other part of the building. Please be sure that grandparents, older siblings and others in your family who may visit the school for any reason are aware of this procedure. This will enable us to know who is in the building at any given time and to maintain accurate records in case of an emergency. Visitors should also report back to the school office to sign out in the log book before leaving the building.
Additionally, we ask that you do not hold the door open for others entering behind you, that you drive carefully in our parking lot, and that you obey signs and the supervisors on duty.
Please also be especially cautious when driving through the Fairlawn Heights neighborhood. The speed limit on all Fairlawn Heights roads is 25 mph and there are no sidewalks for pedestrians to use, so driving slowly and safely is imperative.
Your cooperation with us in ensuring the safety of your children is greatly appreciated.
HANDICAPPED PARKING IN ST. HILARY LOT
Parents, please remember that the handicapped parking spaces in the St. Hilary lot are designated for use only by those displaying an official handicapped parking placard issued by the Ohio BMV. This includes both parking a vehicle in a handicapped parking space, as well as sitting and waiting in a vehicle in a handicapped parking space. Even if empty, these spaces are not available for the convenience of drivers who are running late for drop off or pick up, or who want to avoid inclement weather by parking closer to the school or church. Please be respectful of the law and of those who truly need to use these spaces and do not park in our handicapped parking spaces unless you have the proper placard.
DROP-OFF AND PICK-UP PROCEDURES
VOLUNTEERS NEEDED – SIGN UP FOR SELECT DAYS, NOT A WHOLE WEEK
The following procedures will be in place during morning drop-off:
- Students may exit vehicles only when vehicles are in the marked drop-off zones on either side of the building.
- Students may exit vehicles only from the passenger side due to moving traffic on the driver side of vehicles dropping off students.You may need to adjust car seat placement.
- On the parking lot side of the building, the cross-walk area must remain clear for pedestrian crossing.This is NOT a drop-off zone.
- On the parking lot side of the building, the area near the fire hydrant and the church sidewalk are NOT drop-off zones.
- On the Moorfield Road side of the building, after students exit vehicles, they should walk closest to the grass, not the street.
- Please instruct your child that once he or she exits the vehicle, he or she may not return to it for any reason.If an item is forgotten in the car, he or she may go directly to the office for assistance in promptly contacting the driver who dropped him or her off.If an item is dropped or a car door is not closed, a staff member on duty will assist.
- During drop-off and pick-up times, we are a CELL PHONE – FREE CAMPUS.Please refrain from using your cell phone in your vehicle during this time.
- If you find these procedures to be cumbersome, please remember that you always have the option of parking your car and walking your child to the building.Students are not permitted to walk from the parking lot to the building alone.
- Cooperation with these procedures and with our staff members on duty is expected and appreciated.
PLEASE NOTE!! IN ADDITION TO THESE PROCEDURES, in response to input from concerned parents who have witnessed unsafe driving behavior during our drop-off and pick-up times, several meetings were held during the summer to further evaluate what can be done to reinforce the priority of keeping everyone safe. To that end, the following additional steps will be taken:
- Parent volunteers are needed to serve as an extra presence at our drop-off lines each morning.Parent volunteers will hold signs to remind parents they are entering areas where they need to be extra cautious. Their presence is voluntary, but is a statement of their commitment, together with ours, to keeping everyone safe on our campus.We appreciate the commitment of these volunteers to this cause and ask that you respect them and the work they will be doing.Parents’ Association and School Board members covered the first two weeks of school.If you would like to help during the remainder of the school year, please click here to sign up via SignUp Genius.WE HAVE UPDATED THE SIGNUP GENIUS SO PARENTS CAN SIGN UP FOR CERTAIN DAYS RATHER THAN AN ENTIRE WEEK AT A TIME.PLEASE CONSIDER SIGNING UP FOR A DAY!Parent volunteers will need to sign a waiver that has been provided by the Diocese of Cleveland.Please click here to access the waiver.
- All parents have been given a pledge card listing expected behaviors while in our drop-off and pick-up lines.We ask all parents and others dropping off or picking up students on behalf of parents to take these expectations seriously and pledge to follow them.
- Striping and directional arrows on the parking lot have been re-painted to be more visible.A few more arrows have been added to help clarify directional flow in the parking lot.An extended crosswalk by Horning Hall and a designated area for students to walk from the lunchroom to the sidewalk on their way to recess have also been marked on the pavement.Please pay attention to these markings when driving on our campus.
- A no parking zone in front of the church office doors has been marked with paint.This is the same area that was previously marked with cones and is prohibited for parking.Please do not park in this marked area.
- A large red box has been painted on the back parking lot to help designate the area that will help keep parents and students safe during pick-up.We will be asking parents to stay in the designated red box (there will be cones at the corners) while they are waiting for their children to exit the building at the end of the day. There will be no parking in this area. Parents and students must stay in the designated area until they are ready to walk to their cars together. We will also be adding staff members to help monitor this area after school. We want to increase safety awareness in this area as many parents talk to one another and are not monitoring their children when cars are backing out and exiting the back parking lot.
- We will be closing down the driveway from 8:00-8:30am each morning and extending the closure on Fridays from 8:30-10:30am. This will help prevent cars from cutting others off in the line and also keep the students safe when walking from school to church and back.
- As a reminder, for those choosing to park and come into the building to pick up students, entry to the building will be permitted at 2:55 p.m.Parents are asked to pick students up promptly and vacate the building by 3:10 p.m.
THESE PROCEDURES HAVE BEEN IMPLEMENTED FOR THE SAFETY OF YOUR CHILDREN! THANK YOU FOR PARTNERING WITH US TO MAKE THE SAFETY OF YOUR CHILDREN A PRIORITY!
IMPORTANT SAFETY CHANGE AT SCHOOL MASSES
As an extra safety precaution, beginning September 20, during School Masses, we will begin locking the following doors into the church at 9:35 am:
- West Market Street doors at the back of the church
- side doors adjacent to the Citizens Bank parking lot
- Spiritual Center doors leading from patio to Gathering Area
Those arriving after 9:35 am will need to enter the building through the Parish office doors, passing through the Gathering Area to enter the church via the door by the Sacred Heart Library. We apologize for the inconvenience but appreciate your understanding in this matter as we tighten up safety procedures. We want to reassure all parents that this change is not being made in response to a threat or incident of any kind, but is simply an additional measure to safeguard our school community while we gather during this time each week. Thank you!
STUDENT HEALTH POLICY REMINDER
With the weather turning colder, we are reminded that cold and flu season is around the corner. As a few illnesses have already begun to appear, we would like to refresh everyone on our student health policy.
For the health and safety of all of our students, please remember that students should be symptom-free for 24 hours before returning to school after an illness. Children who are ill should also refrain from participating in sports or attending other events where they risk spreading germs to others. Some of our students have compromised immune systems and are especially susceptible to contagious illnesses, so it is important that if your child is sick, he or she stays at home. Your cooperation helps us to maintain a safe and healthy environment for all students.
Please call the school office by 9:30 a.m. if your child will be absent or late, and request homework at that time. Please note that we cannot guarantee homework to be ready for pick-up before the end of the school day, particularly during peak times of illness.
You can read the complete health policy in our Family Handbook.
NOTHING TO BE HUNG ON MAIN HALLWAY WALLS
As you may have noticed during our Back-to-School Night last week, our main entrance hallway has received a makeover. In an effort to keep everything looking as clean and uncluttered as it does now, and to preserve the newly installed wall finishes, nothing is permitted to be hung on the walls in the main hallway. In certain cases, permission may be given to hang items in other appropriate areas – please check with Mrs. Woodman for permission.
NO ST. HILARY PARKING AT CITIZENS BANK AT ANY TIME
Please do not park in the Citizens Bank lot at any time this school year. Citizens Bank management has asked that we keep their lot clear for Citizens Bank employees and customers. Your cooperation in being courteous to our neighbors is appreciated.
EVENT SCHEDULING AT THE PARISH
We are grateful to our many parent volunteers who help with school events throughout the year! This is a friendly reminder that if you need to plan for an event at the parish (Gathering Area, upper meeting rooms, or lower level), please be sure to schedule your event with Joan Heegan at firstname.lastname@example.org as far in advance as possible. Once you have confirmed with Joan that your event is scheduled, please also submit a pink set-up form as far in advance as possible. This is the form the maintenance staff will use to set up tables, chairs, etc. for your event. These forms can be obtained at the parish office. Once your form is completed, please give it to Joan at the parish office. It is important that you schedule and submit a set-up form for your event as far in advance as possible because there are many events taking place at the parish every day and last minute requests are difficult, if not impossible, to accommodate. Thank you so much for your help!
PLEASE DO NOT TEXT STUDENTS DURING THE SCHOOL DAY
STUDENT PHONE USE POLICY
To help minimize distractions in the classroom and foster responsible digital citizenship, our cell phone policy will be strictly enforced this year. Students will not be permitted to have access to their cell phones between 8:00 am and 3:30 pm. To support us in this, we ask that you please refrain from texting your child during the school day. Please make sure your child has everything he or she needs for the day, including dismissal arrangements, BEFORE he or she leaves for school in the morning. Changes to dismissal arrangements that occur during the school day can be communicated to your child by calling the school office at 330-867-8720, ext. 5, option 1. A message will be delivered to your child. We ask that you do not call the office with dismissal changes after 2:30 pm unless it is an emergency, as it is very difficult to get messages to students during this busy, late point in the day. Also along these lines, students who forget an item and request to use the school office phone to call home will be permitted to do so one time per quarter. Your cooperation in making sure your child is prepared for the day and in following these policies is appreciated!
MORNING IPAD AND CHROMEBOOK POLICY
As with student cell phones, the use of school-provided iPads and Chromebooks will be carefully regulated this school year to ensure responsible digital citizenship and student safety. Students in grades 6, 7 and 8 will be permitted to use their school-provided devices before school only in a designated area in the Multi-Purpose Room and only for school work. Those not working on school work will not be permitted to use their devices before school. We strongly encourage students to complete homework at home before coming to school and to use the time before school to socialize with friends before academics begin.
ALTERNATE SCHEDULES RETURN THIS YEAR
FIRST ALTERNATE SCHEDULE DAY WILL BE NEXT FRIDAY, AUGUST 30 (See Above)
On all regular school days, our arrival bell will ring at 8:20 a.m., at which time students should be at school and may report to classrooms. Our tardy bell will ring at 8:30 a.m. Ideally, students should be in their seats and ready to begin the day by 8:30 a.m. when morning announcements start. We realize there will be students who may arrive after this time due to late buses, but we appreciate your cooperation in dropping off your child in time to allow him or her to be ready to begin the day on time.
In order to accommodate days on which we have Mass, assemblies, delayed start due to weather, etc., we will be following alternate schedules. On days when alternate schedules are in effect, period times and lunch times shift from those on a normal day. This will allow us to maximize instructional time by aligning class periods with the start and end times of events and delayed starts that alter our normal daily schedule.
For our complete daily schedule and alternate schedules for 2019-2020, please click here.
You may wish to print and save a copy of the alternate schedules to refer to if you are dropping off lunches for your child on one of these days.
DISMISSAL ARRANGEMENTS -
WHEN TO NOTIFY THE TEACHER, WHEN TO NOTIFY THE OFFICE
Please be sure your child knows how he or she is going home BEFORE he or she leaves home in the morning. Confusion at the end of the day causes tearful students and difficulty as the office staff tries to determine what arrangements parents wish to be followed.
*If there is a change from your child’s normal dismissal routine on a particular day, please send a note to the teacher in the morning.
*If, during the day, there is a change in your child’s dismissal arrangements from what was decided in the morning, please be sure to call the office as early in the day as possible and a message will be given to your child.
Please do not call the office regarding dismissal arrangements at the end of the day unless it is an emergency as dismissal is a very busy time and it is very difficult to reach your child with your message at this time in the day. Your cooperation is appreciated!
VERIFY & UPDATE ONE CALL NOW INFORMATION VIA SELF-UPDATE PORTAL
As the new year begins, please make sure we have your current telephone number(s) and email address(es) in our One Call Now database. Doing so will ensure you receive the latest mass email updates, as well as phone calls in the event of snow days or school emergencies.
New families: Please make sure you have returned the yellow One Call Now form contained in your child’s acceptance packet so your One Call Now account can be set up.
Returning families and new families who have returned yellow One Call Now forms: Please click the My School button at the top right corner of the school website, login, and click the One Call Now link to be directed to our new One Call Now Self-Update Portal. Click the green SIGN UP button as a first-time user to create your login for the secure portal. Users will be able to view only their own information. Follow the prompts to verify and update your information as needed. Please retain your login information so you can return to the portal and simply login to make any necessary future updates.
Please contact Mrs. Smith at email@example.com with questions.
GIANT EAGLE APPLES FOR STUDENTS IS UNDERWAY
Shop. Scan. Support Our School. Apples for the Students starts again. Giant Eagle’s Apples for the Students Program allows you to support our school while you shop. Enroll your Giant Eagle Advantage Card and earn points for free educational rewards with every shopping trip. This program is a great way for our school to earn educational rewards such as computers, software, video equipment, gym and playground gear, and more. Is your Giant Eagle Advantage Card® registered? Now’s the time to check. All you need is our school code 1955to verify a card or register a new card.
1. Visit www.GiantEagle.com/AFTS.
2. Enter your Giant Eagle Advantage Card number (which appears under the bar code).
3. Enter the school code, 1955.
Please encourage your extended family and friends to register too.
Please contact Maria Donatelli Peterson at 330 715-7604 or firstname.lastname@example.org questions.
SUPPORT OUR SCHOOL THROUGH AMAZON SMILE
St. Hilary School is a registered charity with Amazon Smile! When you shop Amazon, go to www.Smile.Amazon.com, click the Account & Lists tab, click Amazon Smile Charity Lists, and follow the prompts to donate .05% of your purchase to St. Hilary School. IMPORTANT! Our school is listed as St. Hilary School Fairlawn – please be sure you click this school as there are several other unrelated St. Hilary School options listed. Thank you for your support!
BOX TOPS FOR EDUCATION HAS GONE DIGITAL
Box Tops for Education has gone Digital! Please note the NEW way to earn money for our school!
To help our school earn money through the Box Tops for Education program, simply download the "Box Tops for Education" App, create a free account, and make sure to designate St Hilary School as your favorite school. Then simply go into the app, scan your grocery store receipt (within 14 days of purchase), and our school will automatically get credit for the Box Tops that you purchased!
What if I still have real box tops - can I turn them in? Absolutely! If you have the "old" style Box Tops, simply cut them out and send them to Barb Jackson, c/o Rylee in Room 113. All the "old" Box Tops are valid until they expire.
Thank you for your continued support of this important school fundraiser!
STUDENTS RIDING BUSES HOME WITH FRIENDS
From time to time, students ask to ride buses home with their friends. Because in most cases, buses are full with just the students who normally ride, there is not room for extra students to ride with friends. Please help us remind your children that they cannot ride buses home with friends, and they cannot simply hand a note to the driver of the bus they intend to board in the afternoon, even with a phone number listed, as drivers are not able to contact you. Thank you for your cooperation.
Parents and grandparents are welcome to occasionally visit students at lunchtime. Please go to the office to sign in, take a visitor’s badge, and then go to the lunchroom to meet your child. Once lunch concludes and recess begins, we ask that parents and grandparents, and especially siblings visiting with them, not accompany students to the playground. For safety and supervision reasons, we need to limit those on our playground to our students and supervisory staff. Families wishing to play together on our playground are welcome to do so after school hours.
SUBMIT INFORMATION FOR CALENDAR, EMAILS
The start of a new school year signals a slate of new dates to be added to the calendar. Be sure your school-related event does not get missed - email your date, time and information to email@example.com for the school’s online calendar. Complete information about items of interest to school families can be submitted to firstname.lastname@example.org for the mass emails, per the guidelines below. Mass emails are sent on Monday and Thursday mornings during the school year, and at other times as needed. Items for Monday’s email must be submitted by 4:00 p.m. on the previous Friday, and items for Thursday’s email must be submitted by 4:00 p.m. on Wednesday. Email is our primary means of regular communication.
ABOUT THE MASS EMAILS AND SCHOOL CALENDAR
Emails aresent on Monday and Thursday mornings with information intended to be helpful to the entire school community. Every effort is made to consolidate information to these two emails; however, requests are often made after deadlines, and additional emails may be sent as needed, particularly to specific grade levels. We are a large, busy school with many activities. To expedite your reading, information in the Monday-Thursday emails is organized with the most timely news at the top, then by date beginning with the most current date. Older news is moved to the bottom for reminders/reference as it ages, and removed as it expires. NEW or UPDATED ITEMS are flagged as such in blue. The weekly update provides a quick glance at coming events for the week ahead, but the school Google calendar is updated regularly and provides more extensive information about our many school events throughout the year. Please continue to check both the emails and the school calendar throughout the school year.
DID YOU KNOW?
Leadership group bylaws:Our two parent leadership groups, Parents’ Association and School Board, both have bylaws in place. Bylaws for both groups are on the school website and can be found by clicking here and then clicking the link for the group you wish to learn more about.
Need to check a date? All dates that have been set for the school year so far can be viewed on the school Google calendar, available on the school website under the Red Folder tab. The calendar is updated regularly.
Need an email address or phone number for a teacher or staff member? All faculty and staff contact information is available on the school website under the Contact Us tab. Click an email link and go directly to the email address for that person.
Need help with Gradelink? School secretary, Mrs. Smith, handles Gradelink and can be reached at email@example.com or at 330-867-872, ext. 221.
Need to update your information in One Call Now? You can update your email address(es) and/or phone number(s) for mass emails and phone notifications by logging into the MySchool portal on our school website and entering the secure One Call Now Self-Update Portal.
AVAILABLE FOR PICK-UP IN THE OFFICE:
Flyers for Our Lady of the Elms open houses
Thursday, December 5
All students must be picked up on time!
Friday, December 6
WE WILL FOLLOW SCHEDULE B TODAY DUE TO MASS
St. Nick Day
School Mass for Grades 1-8
Please join us!
Monday, December 9
3:05 – 4:05 p.m.
3:05 – 3:45 p.m.
Tuesday, December 10
January Hot Lunch ordering ends – all orders must be placed and paid for today
Christmas Program for Students and Staff
3:10 – 4:00 p.m.
School Board Meeting
Spiritual Center Meeting Room 3
All are welcome!
Wednesday, December 11
3:05 – 4:30 p.m.
3:05 – 3:40 p.m.
Grades 1 & 2 Christmas Program
Thursday, December 12
Fire Safety for Grades 3 and 4
Room 102 Christmas Play
Friday, December 13
WE WILL FOLLOW SCHEDULE B TODAY DUE TO MASS
Birthday Book Club for December birthdays
School Mass for Grades 1-8
Please join us!
Room 101 Christmas Play
Room 105 Christmas Play
Spiritual Center Lower Level
HAVE A GREAT WEEKEND!
EMAIL GUIDELINES: Mass emails are published every Monday and Thursday morning during the school year, with exceptions when these days fall on non-school days. Submissions for the mass emails must be made to firstname.lastname@example.org by 4:00 p.m. of the weekday prior to the email (Friday for Monday, Wednesday for Thursday). Earlier submissions are encouraged whenever possible. Emails can be sent to specific grade levels by request, and urgent news can be emailed outside of the Monday/Thursday schedule at the discretion of St. Hilary School.
In the case of submissions on behalf of a group or organization, please confer with others in the group (particularly group leaders) to be sure all necessary information is included in one submission and approved for publication.
Submissions are assumed to be complete and accurate as submitted and further assumed to be approved for publication, so please be sure information contains all relevant details, is accurate and is approved for mass dissemination before submitting.
Submissions referring to Internet or email links should include the actual links. Please copy and paste the desired URL or email address into the submission to ensure accuracy.
Attachments can be included with the mass emails provided they fit within the One Call Now technical parameters. In some cases, items may not be able to be attached.
Appropriate subject matter includes items of interest to the general school population for the benefit of our students, parents, school and / or parish. Information about lost / found pets, animals seeking homes, non-school-related / non-student-related goods or services for sale, private non-charitable social gatherings, and similar topics outside the scope of school / parish interest will not be included in mass emails. St. Hilary School reserves the right to determine items appropriate for inclusion in mass emails.
Please also note that the email addresses to which mass emails are sent are stored in the One Call Now database for school use and do not exist as a distribution list, nor can they be provided to individuals for personal use. Email addresses for school families wishing to share them for personal use can be found in the school directory published each fall.
Your understanding of and cooperation with these guidelines is greatly appreciated.
Attachments available for 30 days until Friday, January 03, 2020:
Advent Insert 2019.pdf
Blessings in a Backpack Ornaments.PDF
Stock the Bar.pdf