Today's Email

Thursday, August 22, 2019

AUGUST 22 NEWS

 

PLEASE DO NOT CLICK REPLY TO RESPOND TO THIS EMAIL. CLICKING REPLY WILL GENERATE AN EMAIL TO THE ONE CALL NOW CUSTOMER SUPPORT CENTER. TO REPLY, PLEASE EMAIL THE INDIVIDUAL LISTED AS A CONTACT FOR THE ITEM YOU ARE INQUIRING ABOUT.  IF NO CONTACT IS LISTED, PLEASE EMAIL dsinopoli@st-hilary.org.

 

BACK-TO-SCHOOL NIGHT TONIGHT

Back-to-School Night will be held TONIGHT per the following schedule.  Click the link at the end of this email for a quick guide to Back-to-School Night.

4:30 – 6:00 p.m. – Kindergarten Families Only – Please drop in with your child during this time.  To minimize congestion in classrooms, we suggest families with last names A-M visit between from 4:30 and 5:15 p.m. and families with last names N-Z visit between 5:15 and 6:00 p.m. if possible.  Bring your child’s supplies to drop off, meet the teacher, and become familiar with the classroom.   Please be sure to write your child's name and usual method of transportation home from school on the lists that will be posted in each classroom.   Kindergarten families are also invited to play and socialize on the playground during this time.  To help everyone get to know each other, be sure to wear the nametags included in the mailing you will receive shortly.    Kindergarten teachers will be available only from 4:30 to 6:00 p.m.  Please also see below for all K-8 families.

 

5:30 to 6:00 p.m. – Grade 3 Orientation for Parents and Students in Horning Hall.

6:00 to 6:30 p.m. – Grade 6 Orientation for Parents and Students in Horning Hall.

6:00 – 7:30 p.m. – Grades 1-8 Families - Please drop in with your child during this time.  Bring his or her supplies to drop off, meet the teacher, and become familiar with the classroom.  Grades 1-8 teachers will be available only from 6:00 to 7:30 p.m.

 

6:00 – 7:30 – All K-8 Families :

 

INFORMATION TABLES:  Don’t forget to stop by the Multi-Purpose Room to visit our information tables.  Representatives for our four bus districts – Copley-Fairlawn, Highland, Revere, and Woodridge – will be available to answer questions about routes, times, etc.  New families and families with incoming Kindergarten students are especially encouraged to stop by the busing tables for information and to let us know how your child will typically go home each day.  Our Latchkey director and staff will be available as well, and you may obtain information about Latchkey before- and after-school care or register your child for the program.  Many other tables will be open as well, including Parents’ Association, Celebration, School Board, Athletic Association, Scouting, and more.  Stop by the Hot Lunch table with questions about the Hot Lunch program or to volunteer. 

 

SPIRIT WEAR, SCHOOL UNIFORMS, GYM UNIFORMS, AND OPTIONAL UNIFORM SWEATSHIRT FOR GRADES 6, 7 AND 8:  Handle all your Spirit Wear and uniform needs in the Multi-Purpose Room between 6:00 and 7:30 p.m.  HELP IS NEEDED from 6:00 to 7:30 p.m., with help needed prior to 6:00 p.m. to prepare for sales.  Ideally, we are looking for several volunteers to help in shifts to allow for visiting children’s classrooms.  Please contact Marie-France Londa at wearnumberone@gmail.com if you are able to help.

RECYCLED UNIFORMS:  Recycled uniforms will be available in the Science Lab.  Uniform items to be donated may be dropped off at the Science Lab as early as 5:00 p.m.   PLEASE BAG YOUR DONATED ITEMS.  Items are free and may be picked up between 6:00 and 7:30 p.m.  You need not donate an item to receive one.  

CLINIC:  Stop by the school clinic to ask questions, drop off medication, or introduce yourself and your student if you are new to the school.  The nurses will be available in the clinic from 6:00 to 7:30 p.m.

OFFICE:  Our school secretaries will be available in the office between 6:00 and 7:30 p.m. to answer your last-minute questions.

 

 

IMPORTANT!  BACK TO SCHOOL FORMS INSTRUCTIONS

Most of our 2019-2020 Back-to-School forms will be completed online.  Please read carefully for instructions:

NEW FAMILIES received their Gradelink access codes and instructions in their acceptance packets.  Those who have not yet done so need to log in to Gradelink by Friday, August 23, click the EnrollMe tab, and follow the prompts.  Forms that will be completed during this process are: Emergency Medical Form, Media Release Form, Acceptable Internet Use Policy, and School Handbook Contract.  RETURNING FAMILIES already completed these forms during re-registration in January and February and do not need to complete this process again, but are encouraged to log in to Gradelink to prepare for checking assignments and grades during the school year.  RETURNING FAMILIES will continue to use their existing Gradelink access codes and instructions. 

ALL FAMILIES will receive a School Directory Form.  Please complete and return this form by September 3.  This is your opportunity to inform us of any changes to your contact information or any information you do not wish to have published.  If we do not receive your form by September 3, we will assume your information is correct as listed on the form and will publish your information in our school directory as listed on the form.

ALL FAMILIES may find the following additional items in the Red Folder on the school website: 2019-2020 School Calendar (revised August 1), 2019-2020 School Handbook, and under Forms and Documents, 2019-2020 Liturgy Schedule, 2019-2020 Fundraising Calendar, Medical Forms, and Bus Information.  Forms and Documents will be updated as needed throughout the school year.

Your cooperation in completing and submitting required forms by the deadlines is appreciated in order to help us maintain accurate records.  If you need assistance with Gradelink, please contact Mrs. Smith at msmith@st-hilary.org.

Please click the link at the end of this email for a complete list of forms and documents available in the Red Folder.

 

 

FIRST DAY KICK-OFF NEXT MONDAY, AUGUST 26

We will kick off the 2019-2020 school year with a gathering NEXT MONDAY, August 26 at 9:00 a.m. in the parking lot outside Horning Hall.   Students will report to homerooms beginning at the 8:20 a.m. bell.  Our tardy bell will ring at 8:30 a.m.  Following attendance and other preliminaries, we will hold our kick-off gathering in the parking lot outside Horning Hall at 9:00 a.m. Teachers will lead classes to the gathering.  In case of rain, we will gather in Horning Hall.  Each grade level will be assigned a location to stand together.  Parents are invited to join us and may park at Faith Lutheran Church.  Following the gathering, students will return to classrooms, led by their teachers, to begin the day.

Morning Latchkey will be available beginning at 6:50 a.m.

Complete back-to-school details can be found by clicking here.

 

 

 

DROP-OFF AND PICK-UP PROCEDURES IN EFFECT NEXT MONDAY, AUGUST 26

In the aftermath of the tragic accident at St. Francis de Sales School in the fall of 2017, we spent quite a bit of time re-evaluating our own traffic patterns and procedures in an effort to ensure that all students are as safe as possible during morning drop-off and afternoon dismissal.  We had multiple meetings with the Fairlawn Police Department to help us determine what would best help us achieve this goal.  After extensive consideration, we implemented new drop-off procedures effective January 3, 2018 and these procedures remain in effect.  They are outlined below. 

DROP-OFF PROCEDURES
The following procedures will be in place during morning drop-off:

  • Students may exit vehicles only when vehicles are in the marked drop-off zones on either side of the building.
  • Students may exit vehicles only from the passenger side due to moving traffic on the driver side of vehicles dropping off students.You may need to adjust car seat placement.
  • On the parking lot side of the building, the cross-walk area must remain clear for pedestrian crossing.This is NOT a drop-off zone.
  • On the parking lot side of the building, the area near the fire hydrant and the church sidewalk are NOT drop-off zones.
  • On the Moorfield Road side of the building, after students exit vehicles, they should walk closest to the grass, not the street.
  • Please instruct your child that once he or she exits the vehicle, he or she may not return to it for any reason.If an item is forgotten in the car, he or she may go directly to the office for assistance in promptly contacting the driver who dropped him or her off.If an item is dropped or a car door is not closed, a staff member on duty will assist.
  • During drop-off and pick-up times, we are a CELL PHONE – FREE CAMPUS.Please refrain from using your cell phone in your vehicle during this time.
  • If you find these procedures to be cumbersome, please remember that you always have the option of parking your car and walking your child to the building.Students are not permitted to walk from the parking lot to the building alone.
  • Cooperation with these procedures and with our staff members on duty is expected and appreciated.

     

    PLEASE NOTE!!  IN ADDITION TO THESE PROCEDURES, in response to input from concerned parents who have witnessed unsafe driving behavior during our drop-off and pick-up times, several meetings were held during the summer to further evaluate what can be done to reinforce the priority of keeping everyone safe.  To that end, the following additional steps will be taken beginning August 26:

     

  • Parent volunteers will serve as an extra presence at our drop-off and pick-up lines each morning and afternoon. Parent volunteers will hold signs to remind parents they are entering areas where they need to be extra cautious.  Their presence is voluntary, but is a statement of their commitment, together with ours, to keeping everyone safe on our campus.We appreciate the commitment of these volunteers to this cause and ask that you respect them and the work they will be doing.Parents’ Association and School Board members will be covering the first two weeks of school.If you would like to help during the remainder of the school year, please click here to sign up via SignUp Genius.You will also be able to sign up in person at the Parents’ Association table at Back-to-School Night on August 22.Parent volunteers will need to sign a waiver that has been provided by the Diocese of Cleveland.Please click here to access the waiver.  
  • All parents will be given a pledge card listing expected behaviors while in our drop-off and pick-up lines.We ask all parents and others dropping off or picking up students on behalf of parents to take these expectations seriously and pledge to follow them.
  • Striping and directional arrows on the parking lot have been re-painted to be more visible.A few more arrows have been added to help clarify directional flow in the parking lot.An extended crosswalk by Horning Hall and a designated area for students to walk from the lunchroom to the sidewalk on their way to recess have also been marked on the pavement.Please pay attention to these markings when driving on our campus.
  • A no parking zone in front of the church office doors has been marked with paint.This is the same area that was previously marked with cones and is prohibited for parking.Please do not park in this marked area.
  • A large red box has been painted on the back parking lot to help designate the area that will help keep parents and students safe during pick-up.We will be asking parents to stay in the designated red box (there will be cones at the corners) while they are waiting for their children to exit the building at the end of the day.  There will be no parking in this area.  Parents and students must stay in the designated area until they are ready to walk to their cars together.  We will also be adding staff members to help monitor this area after school.  We want to increase safety awareness in this area as many parents talk to one another and are not monitoring their children when cars are backing out and exiting the back parking lot.
  • We will be closing down the driveway from 8:00-8:30am each morning and extending the closure on Fridays from 8:30-10:30am.  This will help prevent cars from cutting others off in the line and also keep the students safe when walking from school to church and back.  
  • As a reminder, for those choosing to park and come into the building to pick up students, entry to the building will be permitted at 2:55 p.m.Parents are asked to pick students up promptly and vacate the building by 3:10 p.m.

 

THESE PROCEDURES HAVE BEEN IMPLEMENTED FOR THE SAFETY OF YOUR CHILDREN!   THANK YOU FOR PARTNERING WITH US TO MAKE THE SAFETY OF YOUR CHILDREN A PRIORITY!

 

 

 

 

KINDERGARTEN 2019-2020 OPENING SCHEDULE

MONDAY, AUGUST 26 & TUESDAY, AUGUST 27 – First half-days of school for Kindergarten. 
Kindergarten students will attend school from 8:20 a.m. to noon as follows:

Monday, August 26                                               Tuesday, August 27
Students whose last names begin with:              Students whose last names begin with:

101-Mrs. Holland:  A - K                                         101-Mrs. Holland:  M - Y
102-Mrs. Piekarski & Mrs. Thomson: A - P         102-Mrs. Piekarski & Mrs. Thomson: R - Z
105-Miss Bennett: A - K                                          105-Miss Bennett: M - Y

Rooms 101 and 102 will be dismissed from the Moorfield Road doors.  Room 105 will be dismissed from the doors by the Jesus statue.  There will be no buses to take kindergarten students home on these days and no Latchkey available for kindergarten students these afternoons.  Please be sure your child has a ride home.

WEDNESDAY, AUGUST 28 - ALL kindergarten students will attend from 8:20 a.m. to 12:00 noon.   Rooms 101 and 102 will be dismissed from the Moorfield Road doors.  Room 105 will be dismissed from the doors by the Jesus statue.  There will be no buses to take kindergarten students home on these days and no Latchkey available for kindergarten students these afternoons. Please be sure your child has a ride home.

THURSDAY, AUGUST 29 - FULL-DAY kindergarten program begins.  Please make sure your child has arrangements for lunch, a rest time towel, and a ride home or Latchkey arrangements at dismissal time.  Parent volunteers will assist with ensuring your child is safely dismissed to his or her destination. 

THURSDAY, AUGUST 29 - Each Kindergarten classroom will host an informal coffee and donuts gathering where parents may learn about and sign up for volunteer opportunities for the school year.  These gatherings will be held in the St. Hilary Parish Spiritual Center from 9:00 to 10:00 a.m., following morning drop-off.  Room 101 will gather in the Gathering Area, Room 102 will gather in the lower level meeting rooms, and Room 105 will gather in the upper level meeting rooms.

THURSDAY, SEPTEMBER 5 – Curriculum Night for Parents Only for Grades K-5 from 6:30 – 8:00 p.m.  Please plan to attend this important evening where your child’s teacher will present information you need to know to help your child succeed in school this year.  Multiple sessions will be offered to accommodate families with multiple children.

Complete details about the Kindergarten staggered entry schedule can be found by clicking here.

 



HOT LUNCH PROGRAM BEGINS NEXT MONDAY, AUGUST 26
MILK AVAILABLE BEGINNING NEXT MONDAY, AUGUST 26
PLEASE RETURN FREE MILK FORM

Hot Lunch ordering for August/September has closed.  The Hot Lunch program will begin serving lunches on the first day of school, August 26.  All students who did not pre-order a lunch must bring a lunch from home.  Cheese sandwiches with side items are available for students who forget lunch on any day, in which case accounts will be charged $2.75.

Please remember to print the calendar showing your orders so you will know which days to send a lunch from home.  Here's how to access the printable lunch calendar feature:

  1. Login in MYSCHOOL
  2. Select Hot Lunch
  3. Click Current Meals
  4. Select the name(s) for whom you would like to view orders
  5. Select the month for which you would like to view orders
  6. Click Printable Calendar
  7. Select the name(s) for whom you would like to view orders
  8. Click Update
  9. Print the calendar

White and chocolate milk will be available beginning on the first day of school for students who ordered milk online for the semester.  Milk ordering will be available again September 1-10 (with October lunch ordering) for those who missed it in August.  Students may take white or chocolate milk on the first day and should continue to take that flavor for the semester to help us ensure an accurate milk order.   Free milk forms will be sent home with students on the first day of school – please complete and return this form if your child qualifies for free milk. STUDENTS WHO HAVE RECEIVED FREE MILK IN THE PAST DO NOT AUTOMATICALLY RECEIVE IT AGAIN, SO IT IS VERY IMPORTANT TO COMPLETE AND RETURN THIS FORM TO RE-QUALIFY.  Students not purchasing milk for the semester must bring a drink from home.

Please click here for 2019-2020 lunch / recess periods.  Please also note alternate schedules with revised lunch / recess periods (see Alternate Schedule info below).

Snacks: To help bridge the gap between the start of the school day, lunch time, and the end of the school day for our younger students, snack time is built into the daily schedule in grades K-4. Students in grades 1-4 should bring a nutritious snack to school each day.  Kindergarteners eat a group snack each morning.

For Hot Lunch questions, please contact Hot Lunch Coordinator Becky Vieltorf at bvieltorf@st-hilary.org

 

 

YEARBOOKS TO BE SENT HOME NEXT MONDAY, AUGUST 26

Yearbooks (2018-2019) for students who ordered them last spring will be sent home with students NEXT MONDAY, August 26.  Yearbooks for last year’s eighth graders will be available for pick-up at the school office beginning August 26.  If the graduate has a sibling in the school, the yearbook will be sent home with the sibling on August 26.

If you have a record of ordering a yearbook (online payment receipt) and do not receive one, or if you believe the order you receive is incorrect, please do not contact the school, but contact Lifetouch directly at 1-800-589-6411 ext. 210.  Please also contact Lifetouch at this number if you believe you received an incorrect quantity of books.

If youdid not order a yearbook but wish you had, a limited number of hard cover ($30) and soft cover ($25) books will be available for purchase at the school office beginning August 26 through September 6 or until sold out – first-come, first-served.  Cash or checks payable to St. Hilary Parents’ Association will be accepted.  We cannot accept credit cards.   We cannot hold books without payment.  You may stop in or send a check in an envelope with your child’s name and room number marked on it so the book(s) can be sent via backpack.  These are beautiful, full-color books that capture memories from the first through the last day of the 2018-2019 school year.

 

 

KINDERGARTEN PARENT WELCOME GATHERINGS NEXT THURSDAY, AUGUST 29

Kindergarten parents will have an opportunity to meet one another and sign up for classroom volunteer opportunities NEXT THURSDAY, August 29 from 9:00 to 10:00 during informal coffee and donuts gatherings.  Room 101 will gather in the Gathering Area, Room 102 will gather in the lower level meeting rooms, and Room 105 will gather in the upper level meeting rooms.

 

KINDERGARTENERS MAY RIDE BUSES HOME FOR FIRST TIME NEXT THURSDAY, AUGUST 29
VOLUNTEERS NEEDED FOR KINDERGARTEN DISMISSAL

Kindergarteners will begin their full day program and may begin riding buses home NEXT THURSDAY, AUGUST 29.

Parent volunteers are needed to help with kindergarten dismissal NEXT THURSDAY, August 29, NEXT FRIDAY, August 30, and Tuesday, September 3 (after the Labor Day weekend) to make sure kindergarteners find their correct destinations (buses, car pick-up line, Latchkey) at dismissal.  If you are able to help, please contact Tara Mostoller as soon as possible attaramostoller@yahoo.com.

 

 

FIRST SCHOOL MASS NEXT FRIDAY, AUGUST 30

Our first school Mass for the 2018-2019 school year will be NEXT FRIDAY, August 30 at 9:30 a.m.  All school Masses will be held on Fridays this year.  We will follow Alternate Schedule B on Mass days (see below for Alternate Schedule information).  A copy of this year’s liturgy schedule can be found in the Forms and Documents section under the Red Folder on the school website.   Please note that kindergarteners attend only the noted Masses on the schedule.  Please join us for our school Masses if you are able!

 

 

OCTOBER HOT LUNCH ORDERING BEGINS SUNDAY, SEPTEMBER 1

Hot Lunch ordering for October will begin on Sunday, September 1.  First semester milk ordering will also be offered one last time for those who missed it in August.  All orders must be placed and paid for online by Tuesday, September 10.  SIXTH GRADE FAMILIES PLEASE NOTE – THE SIXTH GRADERS WILL HAVE A RETREAT ON OCTOBER 17 AND SHOULD NOT ORDER LUNCH FOR THAT DAY.  All lunch ordering periods will run from the first through the tenth of every month for the following month, with reminders in the mass emails.  Please note that personal text messages will not be sent to remind families to order.  Automated ordering reminders will still be emailed from the Hot Lunch system, but these will be the only reminders sent.  Please contact Hot Lunch Coordinator Becky Vieltorf at bvieltorf@st-hilary.org with questions.

 

 

NO SCHOOL MONDAY, SEPTEMBER 2

There will be no school on Monday, September 2 in observance of Labor Day.

 

 

ROOM MOM MEETING SEPTEMBER 4

There will be a meeting for all Room Moms on September 4 at 8:45 a.m. in the Spiritual Center Gathering Area.   Room Moms for each classroom have been notified.

 

 

CURRICULUM NIGHTS WEDNESDAY, SEPTEMBER 4 (GRADES 6-8)
AND THURSDAY, SEPTEMBER 5 (GRADES K-5)

We will hold our Curriculum Nights for parents only as follows.

Curriculum Night for grades 6-8 will be held WEDNESDAY, September 4 from 6:30 to 8:00 p.m.

Curriculum Night for grades K-5 will be held THURSDAY, September 5 from 6:30 to 8:00 p.m.  

Both evenings will begin promptly at 6:30 p.m. in Horning Hall.  Teachers will be introduced and important information will be shared.  Following this, parents will be dismissed to visit classrooms. Teachers will present information about opportunities and expectations for the year.  Parents attending the grades 6-8 event will follow their child’s schedule and hear from each teacher.  Three information sessions will be offered in each classroom for the grades K-5 event, in order to accommodate families with multiple children traveling from room to room for each of their children. These evenings will also offer parents in grades 1-8 an opportunity to sign up for various volunteer opportunities this school year, so please bring your calendar.  (Kindergarten parents will be able to sign up for volunteer opportunities at their coffee and donut events on August 29 – SEE ABOVE.)  

 

 

SCHOOL PICTURE DAY WEDNESDAY, SEPTEMBER 4

School pictures will be taken on Wednesday, September 4.  Students should dress up (no jeans, T-shirts or tennis shoes – tennis shoes are permitted for K students).  Please consult the family handbook or click here for dress code guidelines.  Please email Mrs. Alexander, Assistant Principal, at dalexander@st-hilary.org with dress code questions.

 

 

FIFTH GRADE CAMP VOLUNTEER MEETING WEDNESDAY, SEPTEMBER 4

There will be a meeting for all fifth grade parents wishing to learn more about and/or volunteer for this year's CVEEC camp program.  The meeting will be held Wednesday, September 4 at 5:30 p.m. in Mrs. Sollenberger's classroom - Room 203 - and will last about an hour.  Only one parent per family needs to attend.  Volunteer responsibilities will be explained, and parents will have a chance to sign up for both daytime volunteering and spending the night.  Parents who cannot attend on September 4 will have a chance to sign up to volunteer on Thursday, September 5, before school at 7:45 a.m. in Mrs. Sollenberger's room, or may email Mrs. Sollenberger at msollenberger@st-hilary.org.   Please mark these important dates on your calendars!  Questions?  Please contact Mrs. Sollenberger at msollenberger@st-hilary.org.

 

 

STUDENT COUNCIL ELECTION PROCESS STARTS WEDNESDAY, SEPTEMBER 4

The process to elect Student Council homeroom representatives will begin Wednesday, September 4.  Students in grades 3-8 are eligible to run for homeroom representative and may pick up Student Council applications in the school office beginning September 4.  Applications must be turned in to the school office by 3:00 p.m. on September 13.   Candidates may hang posters in or immediately outside their homerooms.  Candy and other voting incentives are not permitted.  Elections will be held on September 24, and candidates may dress up.  Student Council officers and representatives will be inducted at the October 25 school Mass.

 

 

MANDATORY FALL SPORTS MEETING SEPTEMBER 9

All parents of student athletes participating in sports at St. Hilary – including all CYO, All Saints and Munchkin sports - must attend a mandatory Parent Like a Champion meeting September 9 at 7:00 p.m. in Horning Hall. 

St. Hilary will be certified as an official "Play Like A Champion" school.  The meeting will last ONE HOUR.  We will go over the “Parent Like A Champion” handbook.  It is MANDATORY for parents to attend this meeting one time this school year.   If you have an athlete who will play winter or spring sports, you only need to attend one meeting this year - you may choose to come September 9 for winter sports or spring sports.    A makeup meeting will be scheduled for fall sports parents  who cannot attend the September 9 meeting.  There will also be a winter and spring meeting for parents who do not attend in the fall.    Registration information will follow.  

Questions?  Please contact Kelly Kennedy at kellykennedy32@gmail.com.

 

 

 

 

NEW STUDENT CHECK-IN MORNINGS WEEK OF SEPTEMBER 9-13

By suggestion of some of our new families in past years, we will again offer “New Student Check-in Mornings” the week of September 9-13.  Each teacher will set a morning or two during this week when parents and students new to the school can come to the classroom to address any questions or concerns about classroom procedures and general adjustment to a new school setting. Teachers will provide information about the New Student Check-in Morning(s) for their specific classrooms as school begins.

 

 

FACULTY / STAFF MEETING THURSDAY, SEPTEMBER 12

There will be a faculty/staff meeting after school on Thursday, September 12.  All students picked up by car or in the hallway must be picked up on time.  Students not picked up by 3:25 p.m. will be taken to Latchkey and may be picked up there.  (Bus riders will be supervised until their buses arrive.)  Your cooperation is appreciated.

 

 

CHESS CLUB BEGINS SEPTEMBER 23 – REGISTER NOW

Chess Club is open to students in grades K-8.  The club will meet on 7 Mondays beginning September 23 and ending November 4, from 3:05 to 4:05 p.m. in the Spanish Room.  To sign up, please visit https://www.learningmeansfun.com/signup and enter the class code SCO9.23.19.  Register by September 15 for the early bird price of $108.  Contact registration@learningmeansfun.com or 847-482-9999 with questions.  Please click the link at the end of this email for a flyer with complete details.

 

 

FALL FUNDRAISER KICK-OFF OCTOBER 1

Our annual Fall Fundraiser will kick off on October 1.  This fundraiser, which includes the opportunity to purchase magazines and cookie dough, continues to be streamlined to make it even easier for busy families to participate.  There will be some exciting new prizes this year!  The Fall Fundraiser provides vital funding for teachers’ professional development.  Watch for complete details in the packet your child will bring home on October 1.

 

 

ENGINEERING CLUB BEGINS NOVEMBER 11 – REGISTER NOW

Engineering Club is open to students in grades 1-6.  The club will meet on 6 Mondays beginning November 11 and ending December 16, from 3:05 to 4:05 p.m. in the Spanish Room.  To sign up, please visit https://www.learningmeansfun.com/signup and enter the class code SCO11.11.19.  Register by November 3 for the early bird price of $105.  Contact registration@learningmeansfun.com or 847-482-9999 with questions.  Please click the link at the end of this email for a flyer with complete details.

 

 

SAFETY REMINDERS

ALL VISITORS to the school entering the building for ANY REASON, including volunteering for Hot Lunch, dropping off forgotten lunches, assisting in classrooms, attending school assemblies and academic bees, or any other reason, MUST REPORT DIRECTLY TO THE SCHOOL OFFICE AND SIGN INTO THE VISITOR LOG before going to any other part of the building. Please be sure that grandparents, older siblings and others in your family who may visit the school for any reason are aware of this procedure.  This will enable us to know who is in the building at any given time and to maintain accurate records in case of an emergency.  Visitors should also report back to the school office to sign out in the log book before leaving the building.

Additionally, we ask that you do not hold the door open for others entering behind you, that you drive carefully in our parking lot, and that you obey signs and the supervisors on duty.

Please also be especially cautious when driving through the Fairlawn Heights neighborhood.  The speed limit on all Fairlawn Heights roads is 25 mph and there are no sidewalks for pedestrians to use, so driving slowly and safely is imperative.

Your cooperation with us in ensuring the safety of your children is greatly appreciated.

 

 

PLEASE DO NOT TEXT STUDENTS DURING THE SCHOOL DAY
STUDENT PHONE USE POLICY

 

To help minimize distractions in the classroom and foster responsible digital citizenship, our cell phone policy will be strictly enforced this year.  Students will not be permitted to have access to their cell phones between 8:00 am and 3:30 pm.  To support us in this, we ask that you please refrain from texting your child during the school day.  Please make sure your child has everything he or she needs for the day, including dismissal arrangements, BEFORE he or she leaves for school in the morning.  Changes to dismissal arrangements that occur during the school day can be communicated to your child by calling the school office at 330-867-8720, ext. 5, option 1.  A message will be delivered to your child.  We ask that you do not call the office with dismissal changes after 2:30 pm unless it is an emergency, as it is very difficult to get messages to students during this busy, late point in the day.  Also along these lines, students who forget an item and request to use the school office phone to call home will be permitted to do so one time per quarter.  Your cooperation in making sure your child is prepared for the day and in following these policies is appreciated!

 

 

 

MORNING IPAD AND CHROMEBOOK POLICY

 

As with student cell phones, the use of school-provided iPads and Chromebooks will be carefully regulated this school year to ensure responsible digital citizenship and student safety.  Students in grades 6, 7 and 8 will be permitted to use their school-provided devices before school only in a designated area in the Multi-Purpose Room and only for school work.  Those not working on school work will not be permitted to use their devices before school.  We strongly encourage students to complete homework at home before coming to school and to use the time before school to socialize with friends before academics begin.

 

 

 

PHYSICAL EDUCATION CLASS GUIDELINES

To help your child have a positive experience in his or her physical education classes, Mrs. Stamets has established some guidelines.  Please click here to read about them.  Please contact Mrs. Stamets at tstamets@st-hilary.org with questions. 

 

 

ALTERNATE SCHEDULES RETURN THIS YEAR
FIRST ALTERNATE SCHEDULE DAY WILL BE NEXT FRIDAY, AUGUST 30 (See Above)

On all regular school days, our arrival bell will ring at 8:20 a.m., at which time students should be at school and may report to classrooms.  Our tardy bell will ring at 8:30 a.m.  Ideally, students should be in their seats and ready to begin the day by 8:30 a.m. when morning announcements start.  We realize there will be students who may arrive after this time due to late buses, but we appreciate your cooperation in dropping off your child in time to allow him or her to be ready to begin the day on time.  

In order to accommodate days on which we have Mass, assemblies, delayed start due to weather, etc., we will be following alternate schedules.  On days when alternate schedules are in effect, period times and lunch times shift from those on a normal day.  This will allow us to maximize instructional time by aligning class periods with the start and end times of events and delayed starts that alter our normal daily schedule. 

For our complete daily schedule and alternate schedules for 2019-2020, please click here.

You may wish to print and save a copy of the alternate schedules to refer to if you are dropping off lunches for your child on one of these days. 

 

DISMISSAL ARRANGEMENTS -
WHEN TO NOTIFY THE TEACHER, WHEN TO NOTIFY THE OFFICE

Please be sure your child knows how he or she is going home BEFORE he or she leaves home in the morning.  Confusion at the end of the day causes tearful students and difficulty as the office staff tries to determine what arrangements parents wish to be followed.

*If there is a change from your child’s normal dismissal routine on a particular day, please send a note to the teacher in the morning.

*If, during the day, there is a change in your child’s dismissal arrangements from what was decided in the morning, please be sure to call the office as early in the day as possible and a message will be given to your child.

Please do not call the office regarding dismissal arrangements at the end of the day unless it is an emergency as dismissal is a very busy time and it is very difficult to reach your child with your message at this time in the day.  Your cooperation is appreciated!

 

PLAYGROUND MONITORS NEEDED

Looking for a fun way to be involved at school, see your child during the school day, get some fresh air, and make some extra money?  Consider being a playground monitor!  Help is needed for the 2019-2020 school year in order to ensure that our students are properly supervised during recess.  Monitors work just a few hours each day, so this is the perfect part-time job for those with limited time!  If you are interested in learning more, please contact Playground Supervisor Laura Pszonowsky at laurakay54@gmail.com or 330-289-9678.

 

 

VERIFY & UPDATE ONE CALL NOW INFORMATION VIA SELF-UPDATE PORTAL

As the new year begins, please make sure we have your current telephone number(s) and email address(es) in our One Call Now database.  Doing so will ensure you receive the latest mass email updates, as well as phone calls in the event of snow days or school emergencies.

New families:  Please make sure you have returned the yellow One Call Now form contained in your child’s acceptance packet so your One Call Now account can be set up.

Returning families and new families who have returned yellow One Call Now forms:  Please click the My School button at the top right corner of the school website, login, and click the One Call Now link to be directed to our new One Call Now Self-Update Portal.  Click the green SIGN UP button as a first-time user to create your login for the secure portal.  Users will be able to view only their own information.  Follow the prompts to verify and update your information as needed.  Please retain your login information so you can return to the portal and simply login to make any necessary future updates.  

Please contact Mrs. Smith at msmith@st-hilary.org with questions.

 

 

 

 

BOX TOPS FOR EDUCATION HAS GONE DIGITAL

 

Box Tops for Education has gone Digital! Please note the NEW way to earn money for our school! 

To help our school earn money through the Box Tops for Education program, simply download the "Box Tops for Education" App, create a free account, and make sure to designate St Hilary School as your favorite school. Then simply go into the app, scan your grocery store receipt (within 14 days of purchase), and our school will automatically get credit for the Box Tops that you purchased!

What if I still have real box tops - can I turn them in? Absolutely! If you have the "old" style Box Tops, simply cut them out and send them to Barb Jackson, c/o Rylee in Room 113. All the "old" Box Tops are valid until they expire. 

Thank you for your continued support of this important school fundraiser!

 

 

 

COLORCYCLE WAS A SUCCESS IN FIRST YEAR

Thank you to all who supported the first year of the ColorCycle initiative at St. Hilary School.  As the school year ended in May, 40.55 pounds of markers (about 2,025 markers) were collected. Please click the link at the end of this email for more information about this successful program.

 

 

RECYCLED UNIFORMS AVAILABLE THROUGHOUT SCHOOL YEAR

Gently used and sometimes new uniforms are available throughout the school year.  Email or call the Recycled Uniforms coordinators below to request items.  Please be sure to leave a size, child's name and homeroom number with your request and the items will be sent to your child's room.  If you have items to donate, drop them off in the copy room in the main office.  PLEASE BAG YOUR DONATED ITEMS.  You don't have to donate to receive items – there are plenty of items available.  To request any plaid items (jumpers, skirts, skorts),  polo shirts, blouses, and/or sweaters contact Jen Warmus at 216-308-0630 or jenwarmus@gmail.com.   To request pants, shorts (navy and khaki), sweatshirts, gym uniforms (shirts and black shorts) contact Debbie Yarcheck, 330-730-2415 or ardvark309@sbcglobal.net

 

 

STUDENTS RIDING BUSES HOME WITH FRIENDS

From time to time, students ask to ride buses home with their friends.  Because in most cases, buses are full with just the students who normally ride, there is not room for extra students to ride with friends.  Please help us remind your children that they cannot ride buses home with friends, and they cannot simply hand a note to the driver of the bus they intend to board in the afternoon, even with a phone number listed, as drivers are not able to contact you.  Thank you for your cooperation.

 

 

LUNCHTIME VISITS

Parents and grandparents are welcome to occasionally visit students at lunchtime.  Please go to the office to sign in, take a visitor’s badge, and then go to the lunchroom to meet your child.  Once lunch concludes and recess begins, we ask that parents and grandparents, and especially siblings visiting with them, not accompany students to the playground.  For safety and supervision reasons, we need to limit those on our playground to our students and supervisory staff.  Families wishing to play together on our playground are welcome to do so after school hours.

 

 

SUBMIT INFORMATION FOR CALENDAR, EMAILS

The start of a new school year signals a slate of new dates to be added to the calendar.  Be sure your school-related event does not get missed - email your date, time and information todsinopoli@st-hilary.org for the school’s online calendar.  Complete information about items of interest to school families can be submitted to dsinopoli@st-hilary.org for the mass emails, per the guidelines below.  Mass emails are sent on Monday and Thursday mornings during the school year, and at other times as needed.  Items for Monday’s email must be submitted by 4:00 p.m. on the previous Friday, and items for Thursday’s email must be submitted by 4:00 p.m. on Wednesday.  Email is our primary means of regular communication. 

 

 

 

ABOUT THE MASS EMAILS AND SCHOOL CALENDAR

Emails aresent on Monday and Thursday mornings with information intended to be helpful to the entire school community.  Every effort is made to consolidate information to these two emails; however, requests are often made after deadlines, and additional emails may be sent as needed, particularly to specific grade levels.  We are a large, busy school with many activities.  To expedite your reading, information in the Monday-Thursday emails is organized with the most timely news at the top, then by date beginning with the most current date.  Older news is moved to the bottom for reminders/reference as it ages, and removed as it expires.  NEW or UPDATED ITEMS are flagged as such in blue.  The weekly update provides a quick glance at coming events for the week ahead, but the school Google calendar  is updated regularly and provides more extensive information about our many school events throughout the year.   Please continue to check both the emails and the school calendar throughout the school year.

 

 

DID YOU KNOW?

Leadership group bylaws:Our two parent leadership groups, Parents’ Association and School Board, both have bylaws in place.  Bylaws for both groups are on the school website and can be found by clicking here and then clicking the link for the group you wish to learn more about.

Need to check a date?  All dates that have been set for the school year so far can be viewed on the school Google calendar, available on the school website under the Red Folder tab.  The calendar is updated regularly.

Need an email address or phone number for a teacher or staff member?  All faculty and staff contact information is available on the school website under the Contact Us tab.  Click an email link and go directly to the email address for that person.

Need help with Gradelink?  School secretary, Mrs. Smith, handles Gradelink and can be reached at msmith@st-hilary.org or at 330-867-872, ext. 221.

Need to update your information in One Call Now?  You can update your email address(es) and/or phone number(s) for mass emails and phone notifications by logging into the MySchool portal on our school website and entering the secure One Call Now Self-Update Portal.

 

 

ASBESTOS COMPLIANCE NOTICE

Federal law requires all schools to inspect their buildings for asbestos containing materials and to develop management plans for those materials found.  Our school has completed this inspection/management plan and has submitted a copy to the Ohio Department of Health.  This asbestos inspection/ management plan is available for review, by appointment, during regular business hours.  Please know that we are making every effort to comply with all laws and regulations pertaining to asbestos and the safety of our children.

 

 

 

WEEKLY UPDATE (SUBJECT TO CHANGE)

Thursday, August 22
4:30 – 6:00 p.m.
Back-to-School Night & Playdate for Incoming Kindergarteners
Kindergarten classrooms & Playground

5:30 – 6:00 p.m.
Orientation for Grade 3 Families
Horning Hall

6:00 – 6:30 p.m.
Orientation for Grade 6 Families
Horning Hall

6:00 – 7:30 p.m.
Back-to-School Night for 1st-8th Graders
Classrooms

6:00 – 7:30 p.m.
ALL K-8 FAMILIES
Back-to-School Night Information Tables, Spirit Wear, School & Gym Uniforms in Multi-Purpose Room
Recycled Uniforms in Science Lab

 

Monday, August 26
First Day of School

9:00 a.m.
Opening Kick-off and Blessing
Parking Lot outside Horning Hall
Horning Hall in case of rain
(Students should report to homerooms first; teachers will lead classes outside)
Please see information above

 

Tuesday, August 27
8:45 – 9:15 a.m.
New Student Welcome for Grades 6-8

 

Wednesday, August 28
8:45 – 9:15 a.m.
New Student Welcome for Grades 3-5

 

Thursday, August 29
First Full Day for Kindergarteners

8:45 – 9:15 a.m.
New Student Welcome for Grades 1-2

9:00 – 10:00 a.m.
Kindergarten Welcome Coffees
(Coffee and Donuts)
Sign-up for Class Volunteer Opportunities
Spiritual Center
Please see information above and watch for details from teachers / room moms

 

Friday, August 30
WE WILL FOLLOW SCHEDULE B TODAY DUE TO MASS
9:30 a.m.
School Mass for Grades 1-8
Church
Please join us!

 

Sunday, September 1
October Hot Lunch ordering begins – all orders must be placed and paid for online by Tuesday, September 10
First semester milk ordering available for those who missed it in August (last chance)

 

Monday, September 2
NO SCHOOL – Labor Day

 

Tuesday, September 3
No Events

Wednesday, September 4
School Picture Day – students should dress up – no jeans, T-shirts or tennis shoes (except kindergarteners)

Student Council applications available in office – Grades 3-8

8:45 a.m.
Room Parent Meeting
Gathering Area

5:30 p.m.
Grade 5 Camp Meeting
Room 203

6:30 – 8:00 p.m.
Curriculum Night for Grades 6-8
Please see information above

 

Thursday, September 5
7:45 a.m.
Grade 5 Alternate Camp Meeting
Room 203

3:15 – 5:15 p.m.
HSPT Prep Class

6:30 – 8:00 p.m.
Curriculum Night for Grades K-5
Please see information above

 

Friday, September 6
WE WILL FOLLOW SCHEDULE B TODAY DUE TO MASS
9:30 a.m.
School Mass for Grades 1-8
Church
Please join us!

Grade 8 Retreat

 

Monday, September 9
MAP Testing K-8

New Student Check-in Morning – check with teachers

7:00 p.m.
Sports Meeting
Horning Hall

 

Tuesday, September 10
MAP Testing K-8

New Student Check-in Morning – check with teachers

October Hot Lunch ordering ends – all orders must be placed and paid for online by today

7:00 p.m.
School Board Meeting
School Faculty Room
All Are Welcome!

 

Wednesday, September 11
MAP Testing K-8

New Student Check-in Morning – check with teachers

 

Thursday, September 12
MAP Testing K-8

New Student Check-in Morning – check with teachers

Grade 5 Retreat

3:15 – 5:15 p.m.
HSPT Prep Class

3:30 p.m.
Faculty / Staff Meeting
All students must be picked up on time – those not picked up by 3:25 p.m. will go to Latchkey

 

 

Friday, September 13
WE WILL FOLLOW SCHEDULE B TODAY DUE TO MASS
MAP Testing K-8

New Student Check-in Morning – check with teachers

9:30 a.m.
School Mass for Grades 1-8
Church
Please join us!

3:00 p.m.
Student Council applications due to school office

 

Monday, September 16
MAP Testing K-8

 

Tuesday, September 17
MAP Testing K-8

 

Wednesday, September 18
MAP Testing K-8

Grade 5 to CVEEC

 

Thursday, September 19
MAP Testing K-8

Grade 5 to CVEEC

3:15 – 5:15 p.m.
HSPT Prep Class

 

Friday, September 20
WE WILL FOLLOW SCHEDULE B TODAY DUE TO MASS
MAP Testing K-8

Grade 5 to CVEEC

9:30 a.m.
School Mass for Grades 1-8
Church
Please join us!

 

Monday, September 23
MAP Testing K-8

3:05 – 4:05 p.m.
Chess Club
Spanish Room

 

Tuesday, September 24
MAP Testing K-8

Student Council Elections – candidates may dress up

 

Wednesday, September 25
MAP Testing K-8

 

Thursday, September 26
MAP Testing K-8

3:15 – 5:15 p.m.
HSPT Prep Class

 

Friday, September 27
WE WILL FOLLOW SCHEDULE B TODAY DUE TO MASS
First Quarter Interim Reports

MAP Testing K-8

9:30 a.m.
School Mass for Grades 1-8
Church
Please join us!

 

Monday, September 30
3:05 – 4:05 p.m.
Chess Club
Spanish Room

 

 

 

HAVE A GREAT WEEK!

 

EMAIL GUIDELINES: Mass emails are published every Monday and Thursday morning during the school year, with exceptions when these days fall on non-school days. Submissions for the mass emails must be made to dsinopoli@st-hilary.org by 4:00 p.m. of the weekday prior to the email (Friday for Monday, Wednesday for Thursday). Earlier submissions are encouraged whenever possible. Emails can be sent to specific grade levels by request, and urgent news can be emailed outside of the Monday/Thursday schedule at the discretion of St. Hilary School.

In the case of submissions on behalf of a group or organization, please confer with others in the group (particularly group leaders) to be sure all necessary information is included in one submission and approved for publication.

Submissions are assumed to be complete and accurate as submitted and further assumed to be approved for publication, so please be sure information contains all relevant details, is accurate and is approved for mass dissemination before submitting.

Submissions referring to Internet or email links should include the actual links. Please copy and paste the desired URL or email address into the submission to ensure accuracy.

Attachments can be included with the mass emails provided they fit within the One Call Now technical parameters. In some cases, items may not be able to be attached.

Appropriate subject matter includes items of interest to the general school population for the benefit of our students, parents, school and / or parish. Information about lost / found pets, animals seeking homes, non-school-related / non-student-related goods or services for sale, private non-charitable social gatherings, and similar topics outside the scope of school / parish interest will not be included in mass emails. St. Hilary School reserves the right to determine items appropriate for inclusion in mass emails.

Please also note that the email addresses to which mass emails are sent are stored in the One Call Now database for school use and do not exist as a distribution list, nor can they be provided to individuals for personal use. Email addresses for school families wishing to share them for personal use can be found in the school directory published each fall.

Your understanding of and cooperation with these guidelines is greatly appreciated.

 


Attachments available for 30 days until Friday, September 20, 2019:
Back To School Night 2019.pdf
FORMS AND DOCUMENTS LIST 2019-2020.pdf
ColorCycle 2019.pdf
Chess Club Fall 2019.pdf
Engineering Club Fall 2019.pdf