Tuesday, August 1, 2017
AUGUST 1 UPDATES
As you continue to enjoy the summer, here are the latest news updates from St. Hilary School:
NEW WEBSITE LAUNCHED
Our new school website has been launched at www.st-hilaryschool.org! We think you will find our new website better organized and easier to use than our previous site. Your patience is appreciated as we continue to perfect finishing touches and some additional features. One new feature we need your help with is our One Call Now Self-Update Portal – see below for details. Hot Lunch ordering will open on August 7 – see below for details. Please watch for more information coming soon about accessing all of your back-to-school forms and information online!
CLASS LISTS POSTED
Class lists for 2017-2018 have been emailed to families signed up for the One Call Now email service, and posted on our school website, www.st-hilaryschool.org. To view the lists online, you must have an active account. (If you ordered hot lunches last year, you have an active account.) To create an account, simply click the MySchool button at the top right corner of the home page and follow the prompts for account setup. Please allow up to 72 hours for account activation. All new accounts created prior to 6:00 a.m. today have been activated.
Click your child’s grade level to view the lists for each classroom. If you do not see your child’s name on a class list for his or her grade, please email firstname.lastname@example.org.
VERIFY & UPDATE ONE CALL NOW INFORMATION VIA SELF-UPDATE PORTAL
As the new year begins, please make sure we have your current telephone number(s) and email address(es) in our One Call Now database. Doing so will ensure you receive the latest mass email updates, as well as phone calls in the event of snow days or school emergencies.
New families: Please make sure you have returned the yellow One Call Now form contained in your child’s acceptance packet so your One Call Now account can be set up.
Returning families and new families who have returned yellow One Call Now forms: Please click the My School button at the top right corner of the school website, login, and click the One Call Now link to be directed to our new One Call Now Self-Update Portal. Click the green SIGN UP button as a first-time user to create your login for the secure portal. Users will be able to view only their own information. Follow the prompts to verify and update your information as needed. Please retain your login information so you can return to the portal and simply login to make any necessary future updates.
Please contact Mrs. Smith at email@example.com with questions.
BACK-TO-SCHOOL MAILING COMING
All families will receive a copy of our back-to-school newsletter, the Back-to-School Bugle, in the mail today or tomorrow. Please read this newsletter carefully for the latest news about staffing, important events in August, the Kindergarten staggered entry schedule, and more.
As we always do at this time of year, we are beginning to receive questions concerning the school dress code. As a reminder, the dress code guidelines are contained in the family handbook*, and can be found here. These dress code guidelines will be enforced, and your cooperation in following them is appreciated. Should you have questions about school uniform items or shoes being in compliance with our dress code, please contact Mrs. Woodman, Assistant Principal, at firstname.lastname@example.org. For new uniform items, please contact Marie-France Londa at email@example.com . We also have gently worn uniform items available for free through our Recycled Uniforms program. To request any plaid items (jumpers, skirts, skorts), polo shirts, blouses, and/or sweaters contact Darci Houser at 330-331-7340, email firstname.lastname@example.org. To request pants, shorts (navy and khaki), sweatshirts, gym uniforms (shirts and black shorts) contact Debbie Yarcheck, 330-730-2415 or email@example.com.
*The 2017-2018 dress code was emailed to returning school families last spring and included in acceptance packets for new families. The complete family handbook for 2017-2018 is available here on the school website.
HOT LUNCH ORDERING OPENS AUGUST 7
NEW THIS YEAR! MILK ORDERING ONLINE BEGINNING AUGUST 7
The Hot Lunch program will begin serving lunches on August 23, the first day of school. Ordering for August/September will open August 7 and will remain open through Monday, August 14. Due to the short turn-around time before school begins and lunches are served, NO LATE ORDERS CAN BE ACCEPTED.
NEW THIS YEAR! Milk orders will also be placed online. Milk orders will be accepted for the first semester beginning August 7, and can be placed through the Hot Lunch ordering system as a part of the Hot Lunch order, even if milk is the only item being purchased. Milk ordering for the second semester will be open in December.
Orders for lunches and/or milk are placed on the school website, www.st-hilaryschool.org. To place an order, you must have an active account. (If you ordered hot lunches last year, you have an active account.) To create an account, simply click the MySchool button at the top right corner of the home page and follow the prompts for account setup. Please allow 72 hours for account activation. Please note that personal text messages will no longer be sent to remind families to order. Automated ordering reminders will still be emailed from the Hot Lunch system, but these will be the only reminders sent.
SPECIAL NOTE FOR KINDERGARTEN FAMILIES: If you will be ordering hot lunches for your kindergartener, please keep in mind that kindergarteners will not eat lunch at school until August 31, the first full day of school that they will attend. You do not need to order or send lunches prior to that date.
Lunches cost $2.70 each, with extra items costing $1.10. Salads cost $2.75 - $3.00, depending upon the contents of the salad. FOR THOSE NEW TO OUR HOT LUNCH PROGRAM, please note that all lunches include sides, so if you order extras you will be ordering extras of the main meal item (i.e., extra slice of pizza, extra order of nachos, etc.). Payment must be made online as the final step in the ordering process before your order will be submitted through the system. Please click here for complete Hot Lunch program information, including ordering / payment instructions.
Additional Hot Lunch volunteers are needed! Please contact Hot Lunch Coordinator Becky Vieltorf at firstname.lastname@example.org to learn more about dates help is needed, or stop by the Hot Lunch table at Back-to-School Night (see below for information about Back-to-School Night).
For Hot Lunch questions, please contact Hot Lunch Coordinator Becky Vieltorf at email@example.com. For assistance with your website account, please email firstname.lastname@example.org.
RECYCLED UNIFORMS AVAILABLE AUGUST 8
Recycled Uniforms inventory will be available for parents to select items on August 8 from 1:00 to 2:00 p.m. in Horning Hall. No early birds, please! All items are free.
DIVERSITY MEETING AUGUST 8
Thank you to those who have joined in our discussion as we have begun exploring diversity at St. Hilary School. We have so much to learn from one another! Our next meeting will be held Tuesday, August 8 at 6:30 p.m. in the school Faculty Room, as we continue and expand the conversation. Please bring a friend and share with us as we explore the blessings that come with the weaving of diverse races, cultures, faiths, abilities, and more into the tapestry of our school community. Out of many, one. We invite you to be a part of the conversation!
SCHOOL OFFICE REOPENS AUGUST 9
The School Office will reopen for the 2017-2018 School Year on August 9, with hours from 9:00 a.m. to 1:00 p.m. The office will be closed on August 14 due to an all-day meeting for all school staff.
SCHOOL COMMUNICATION UPDATE
Again this school year, mass emails containing school news will be sent on Monday and Thursday mornings. Information to be included in these emails must be emailed to email@example.com by 4:00 p.m. on Friday for the following Monday, or by 4:00 p.m. on Wednesday for Thursday. The first regular mass email update will be sent August 21. Information to be included in this email must be submitted by 4:00 p.m. on August 18.
BACK-TO-SCHOOL NIGHT AUGUST 21
Back-to-School Night will be held Monday, August 21 per the following schedule:
4:30 – 6:00 p.m. – Kindergarten Families Only – Please drop in with your child during this time. To minimize congestion in classrooms, we suggest families with last names A-M visit between from 4:30 and 5:15 p.m. and families with last names N-Z visit between 5:15 and 6:00 p.m. if possible. Bring your child’s supplies to drop off, meet the teacher, and become familiar with the classroom. Please be sure to write your child's name and usual method of transportation home from school on the lists that will be posted in each classroom. Kindergarten families are also invited to play and socialize on the playground during this time. To help everyone get to know each other, be sure to wear the nametags included in your August 1 mailing. Kindergarten teachers will be available only from 4:30 to 6:00 p.m. Please also see below for all K-8 families.
6:00 – 6:30 p.m. – New Grades 1-8 Families Only - Please drop in with your child during this time specially designated for new 1-8 families. Bring your child’s supplies to drop off, meet the teacher, and become familiar with the classroom. Grades 1-8 teachers will be available only from 6:00 to 7:30 p.m.
6:30 – 7:30 p.m. – All Grades 1-8 Families - Please drop in with your child during this time. Bring his or her supplies to drop off, meet the teacher, and become familiar with the classroom. Grades 1-8 teachers will be available only from 6:00 to 7:30 p.m.
6:00 – 7:30 – All K-8 Families :
FORMS AND INFORMATION: NEW THIS YEAR! BACK-TO-SCHOOL FORMS WILL BE ONLINE! WATCH FOR AN EMAIL WITH FURTHER INFORMATION!
Don’t forget to stop by the Multi-Purpose Room to visit our information tables. Representatives for our four bus districts – Copley-Fairlawn, Highland, Revere, and Woodridge – will be available to answer questions about routes, times, etc. New families and families with incoming Kindergarten students are especially encouraged to stop by the busing tables for information and to let us know how your child will typically go home each day. Our Latchkey director and staff will be available as well, and you may obtain information about Latchkey before- and after-school care or register your child for the program. Many other tables will be open as well, including Parents’ Association, Celebration, School Board, Athletic Association, and more. Stop by the Hot Lunch table with questions about the Hot Lunch program or to volunteer.
SPIRIT WEAR AND OPTIONAL UNIFORM SWEATSHIRT FOR GRADES 6, 7 AND 8: Spirit Wear will be sold and orders for the optional uniform sweatshirt for grades 6, 7 and 8 will be taken in the Multi-Purpose Room between 6:00 and 7:30 p.m.
GYM UNIFORMS: Gym uniforms (required for grades 2-8) will be available for purchase in Horning Hall from 6:00 to 7:30 p.m.
RECYCLED UNIFORMS: Recycled uniforms will be available in the Science Lab. Uniform items to be donated may be dropped off at the Science Lab as early as 5:00 p.m. PLEASE BAG YOUR DONATED ITEMS. Items are free and may be picked up between 6:00 and 7:30 p.m. You need not donate an item to receive one.
CLINIC: Stop by the school clinic to ask questions, drop off medication, or introduce yourself and your student if you are new to the school. The nurses will be available in the clinic from 6:00 to 7:30 p.m.
OFFICE: Our school secretaries will be available in the office between 6:00 and 7:30 p.m. to answer your last-minute questions.
HOSPITALITY: Please visit the Multi-Purpose Room during Back-to-School Night to enjoy some light hospitality. Baked goods may be dropped off at the school kitchen between 9:00 a.m. and 4:00 p.m. on August 21 – see below.
HOSPITALITY HELP NEEDED FOR BACK-TO-SCHOOL NIGHT
We will host our annual Back-to-School Night on August 21 from 6:00 to 7:30 p.m. Due to the expected large turnout for this event, your help is needed with hospitality in the Multi-Purpose Room. Volunteers are needed to:
Bake and drop off cookies, brownies or other baked goods. Baked goods may be dropped off to the school kitchen between 9:00 a.m. and 4:00 p.m. on August 21.
Help with set up for hospitality.
Help with re-stocking baked goods and drinks (lemonade and water) during the event.
Help with hospitality clean-up after the event.
Please consider donating a small amount of time to help out! You will still be able to go to your child’s classroom! Please contact Michelle Squires at firstname.lastname@example.org if you are able to help with one or more of the above volunteer opportunities.
GYM UNIFORM SALES HELP NEEDED FOR BACK-TO-SCHOOL NIGHT
Help is needed to sell gym uniforms in Horning Hall during Back-to-School Night on August 21. Sales will be offered from 6:00 to 7:30 p.m., with help needed prior to 6:00 p.m. to prepare for sales. Ideally, we are looking for several volunteers to help in shifts to allow for visiting children’s classrooms. Please contact Gym Uniform Chair Anne Luby at email@example.com to volunteer.
SPIRIT WEAR SALES HELP NEEDED FOR BACK-TO-SCHOOL NIGHT
Help is needed to sell Spirit Wear during our Back-to-School Night on August 21 from 6:00 to 7:30 p.m., with help needed prior to 6:00 p.m. to prepare for sales. Ideally, we are looking for several volunteers to help in shifts to allow for visiting children’s classrooms. Please contact Spirit Wear Chair Marie-France Londa at firstname.lastname@example.org to volunteer.
FIRST DAY KICK-OFF AUGUST 23
We will kick off the 2017-2018 school year with a gathering on August 23 at 8:30 a.m. on Yahner Field. All school families are invited to join us as we begin the new school year with welcome, blessing and celebration. Families may park in our lot or at Faith Lutheran Church. In case of rain, we will gather in Horning Hall.
Parents and students may arrive at the field (or gym) together in time for the 8:30 a.m. ceremony. The opening ceremony will last approximately 15-20 minutes. Following the ceremony, parents may walk their children to the building and/or classrooms for the usual first day of school rites of passage if desired.
Parents who cannot stay for the ceremony may drop students off at the multi-purpose room and they will be escorted to the field at approximately 8:20 a.m. Those dropping off after 8:20 a.m. are asked to drop off directly at the field (or gym doors). Bus riders arriving after 8:20 will be escorted to the field, as well. Morning Latchkey will be available beginning at 6:50 a.m.
KINDERGARTEN 2017-2018 OPENING SCHEDULE
WEDNESDAY, AUGUST 23 & THURSDAY, AUGUST 24 – First half-days of school for Kindergarten.
Kindergarten students will attend school from 8:20 a.m. to noon as follows:
Wednesday, August 23 Thursday, August 24
Students whose last names begin with: Students whose last names begin with:
101-Mrs. Holland: A - Mc 101-Mrs. Holland: Mu – Y
102-Mrs. Piekarski & Mrs. Thomson: B - I 102-Mrs. Piekarski & Mrs. Thomson: J - S
105-Miss Bennett: B – K 105-Miss Bennett: M - W
Rooms 101 and 102 will be dismissed from the Moorfield Road doors. Room 105 will be dismissed from the doors by the Jesus statue. There will be no buses to take kindergarten students home on these days and no Latchkey available for kindergarten students these afternoons. Please be sure your child has a ride home.
FRIDAY, AUGUST 25, MONDAY, AUGUST 28, TUESDAY, AUGUST 29 AND WEDNESDAY, AUGUST 30 - ALL kindergarten students will attend from 8:20 a.m. to 12:00 noon. Rooms 101 and 102 will be dismissed from the Moorfield Road doors. Room 105 will be dismissed from the doors by the Jesus statue. There will be no buses to take kindergarten students home on these days and no Latchkey available for kindergarten students these afternoons. Please be sure your child has a ride home.
Wednesday, August 30 – Curriculum Night for Parents Only for Grades K-5 from 6:30 – 8:00 p.m. Please plan to attend this important evening where your child’s teacher will present information you need to know to help your child succeed in school this year. Multiple sessions will be offered to accommodate families with multiple children.
Thursday, August 31 - FULL-DAY kindergarten program begins. Please make sure your child has arrangements for lunch, a rest time towel, and a ride home or Latchkey arrangements at dismissal time. Parent volunteers will assist with ensuring your child is safely dismissed to his or her destination. Bus riders will be met at transfer points to ensure a safe transfer, as well.
Thursday, August 31 - Each Kindergarten classroom will host an informal coffee and donuts gathering where parents may learn about and sign up for volunteer opportunities for the school year. These gatherings will be held in the St. Hilary Parish Spiritual Center from 9:00 to 10:00 a.m., following morning drop-off. Room 101 will gather in the lower level meeting rooms, and Room 102 will gather in the upper level meeting rooms, and Room 105 will gather in the Gathering Area.
Complete details about the Kindergarten staggered entry schedule can be found by clicking here.
ORIENTACIÓN PARA FAMILIAS QUE HABLAN ESPAÑOL AGOSTO 28
Nuevo este año! Ofreceremos orientación para familias cuyo primer idioma es Español para ayudarlas a entender mejor los eventos y procedimientos que se llevarán acabo en el año escolar. La reunión se llevará a cabo el 28 de Agosto a las 6:30 pm en el Centro Espiritual de la iglesia St Hilary.
ORIENTATION FOR SPANISH-SPEAKING FAMILIES AUGUST 28
New this year! We will hold an orientation for families whose first language is Spanish to help them better understand events and procedures during the school year. The meeting will be held August 28 at 6:30 p.m. in the Spiritual Center Gathering Area.
CURRICULUM NIGHTS AUGUST 29 & 30
GRADELINK ACCESS CODES TO BE PROVIDED
Please join us for our Curriculum Nights for parents only: Tuesday, August 29 from 6:30 to 8:00 p.m. for grades 6-8, and Wednesday, August 30 from 6:30 to 8:00 p.m. for grades K-5. Gradelink access codes and user information will be provided on these nights. Please watch for more information later this month.
KINDERGARTENERS CAN RIDE BUSES HOME BEGINNING AUGUST 31
St. Hilary School kindergarten students who ride the bus will ride home from school for the first time on August 31. Parent volunteers will escort the children to the appropriate buses, and will be present at bus transfer points, as well. Please remind your child to wear his or her bus tag to help make this a smooth operation. All buses pick up at the Moorfield Road doors. Volunteers will also escort kindergarten students to cars in the pick-up line on the parking lot side of the building and to Latchkey.
KINDERGARTEN PARENT WELCOME GATHERINGS AUGUST 31
Kindergarten parents will have an opportunity to meet one another and sign up for classroom volunteer opportunities on September 1 from 9:00 to 10:00 during informal coffee and donuts gatherings. Room 101 will gather in the lower level meeting rooms, and Room 102 will gather in the upper level meeting rooms, and Room 105 will gather in the Gathering Area.
NEW STUDENT CHECK-IN MORNINGS WEEK OF SEPTEMBER 5-8
By suggestion of some of our new families in past years, we will again offer “New Student Check-in Mornings” the week of September 5-8. Each teacher will set a morning or two during this week when parents and students new to the school can come to the classroom to address any questions or concerns about classroom procedures and general adjustment to a new school setting. Teachers will provide information about the New Student Check-in Morning(s) for their specific classrooms as school begins.
ROOM MOM MEETING SEPTEMBER 7
There will be a meeting for all Room Moms on September 7 at 8:45 a.m. in the Spiritual Center. Room Moms for each classroom will be notified in early August.
CATHOLIC FAMILY DAY AT PROGRESSIVE FIELD OCTOBER 1 – ORDER TICKETS BY SEPTEMBER 10
Mark your calendars for Catholic Family Day at Progressive Field on Sunday, October 1, as the Cleveland Indians take on the Chicago White Sox. Pregame Mass is at noon, with Fr. Bob Stec presiding. The game begins at 3:10 p.m. To order discount tickets, go to www.mlb.com/Indians/tickets/group/catholicfamilyday. Offer Code: CATHOLIC. The offer expires on September 10. Questions? Contact Jackie Plys at 216-420-4162 or email@example.com. Flyers will also be available in the school office.
MORNING HELP NEEDED SEPTEMBER 12
Help is needed to supervise students in our Multi-Purpose Room from 7:45 to approximately 8:30 a.m. during our September 12 faculty/staff meeting. Six volunteers are needed. Please email firstname.lastname@example.org as soon as possible if you are able to help.
MAGAZINE DRIVE KICK-OFF OCTOBER 6
Our annual Magazine Drive fundraiser will kick off on October 6, a little later than in the past to give families a chance to get the routines of a new school year and fall sports underway. This fundraiser, which provides funding for teachers’ professional development, continues to be streamlined to make it even easier for busy families to participate. Watch for complete details in the packet your child will bring home on October 6.