Wednesday, August 1, 2018
AUGUST 1 UPDATES
As you continue to enjoy the summer, here are the latest news updates from St. Hilary School:
CLASS LISTS POSTED
Class lists for 2018-2019 have been emailed to families signed up for the One Call Now email service, and posted on our school website, www.st-hilaryschool.org. To view the lists online, you must have an active account. (If you ordered hot lunches last year, you have an active account.) To create an account, simply click the MySchool button at the top right corner of the home page and follow the prompts for account setup. Please allow up to 72 hours for account activation. All new accounts created prior to 6:00 a.m. today have been activated.
Click your child’s grade level to view the lists for each classroom. If you do not see your child’s name on a class list for his or her grade, please email email@example.com.
VERIFY & UPDATE ONE CALL NOW INFORMATION VIA SELF-UPDATE PORTAL
As the new year begins, please make sure we have your current telephone number(s) and email address(es) in our One Call Now database. Doing so will ensure you receive the latest mass email updates, as well as phone calls in the event of snow days or school emergencies.
New families: Please make sure you have returned the yellow One Call Now form contained in your child’s acceptance packet so your One Call Now account can be set up.
Returning families and new families who have returned yellow One Call Now forms: Please click the My School button at the top right corner of the school website, login, and click the One Call Now link to be directed to our new One Call Now Self-Update Portal. Click the green SIGN UP button as a first-time user to create your login for the secure portal. Users will be able to view only their own information. Follow the prompts to verify and update your information as needed. Please retain your login information so you can return to the portal and simply login to make any necessary future updates.
Please contact Mrs. Smith at firstname.lastname@example.org with questions.
BACK-TO-SCHOOL NEWSLETTER ATTACHED
In our continuing effort to become increasingly paperless, the Back-to-School Bugle newsletter usually mailed to families on August 1 is attached as a link at the end of this email. Please click the link to view / download / print the newsletter. Please read this newsletter carefully for the latest news about staffing, important events in August, the Kindergarten staggered entry schedule, and more.
As we always do at this time of year, we are beginning to receive questions concerning the school dress code. As a reminder, the dress code guidelines are contained in the family handbook*, and can be found here. These dress code guidelines will be enforced, and your cooperation in following them is appreciated. Should you have questions about school uniform items or shoes being in compliance with our dress code, please contact Mrs. Alexander, Assistant Principal, at email@example.com. For new uniform items, please contact Marie-France Londa at firstname.lastname@example.org . We also have gently worn uniform items available for free through our Recycled Uniforms program. To request any plaid items (jumpers, skirts, skorts), polo shirts, blouses, and/or sweaters contact Darci Houser at 330-331-7340, email email@example.com through August 20, or Jen Warmus at 216-308-0630 or firstname.lastname@example.org after August 20. To request pants, shorts (navy and khaki), sweatshirts, gym uniforms (shirts and black shorts) contact Debbie Yarcheck, 330-730-2415 or email@example.com.
*The 2018-2019 dress code was emailed to returning school families last spring and included in acceptance packets for new families. The complete family handbook for 2018-2019 is available here on the school website.
HOT LUNCH ORDERING OPENS TODAY
ORDER MILK FOR FIRST SEMESTER ONLINE BEGINNING TODAY
The Hot Lunch program will begin serving lunches on August 22, the first day of school. Ordering for August/September is open as of TODAY and will remain open through Friday, August 10. Due to the short turn-around time before school begins and lunches are served, NO LATE ORDERS CAN BE ACCEPTED.
***SPECIAL NOTE FOR KINDERGARTEN FAMILIES: If you will be ordering hot lunches for your kindergartener, please keep in mind that kindergarteners will not eat lunch at school until August 30, the first full day of school that they will attend. You do not need to order or send lunches prior to that date.
Milk orders will also be placed online. Milk orders will be accepted for the first semester beginning TODAY, and can be placed through the Hot Lunch ordering system as a part of the Hot Lunch order, even if milk is the only item being purchased. Milk ordering for the second semester will be open in December. Please watch for information about free milk for qualifying families later this month.
Orders for lunches and/or milk are placed on the school website, www.st-hilaryschool.org. To place an order, you must have an active account. (If you ordered hot lunches last year, you have an active account.) To create an account, simply click the MySchool button at the top right corner of the home page and follow the prompts for account setup. Please allow 72 hours for account activation. Please note that the automated ordering reminders emailed from the Hot Lunch system will be the only reminders sent. There will be no personal text reminders.
***OTHER HOT LUNCH NEWS: We are thrilled to be able to continue to offer a selection of excellent quality, homemade lunch items again this year, including entrees, sandwiches, soups, and more, sauces made from scratch, and a variety of fresh, delicious salads. Beginning this year, lunches will cost $2.75 each, a 5 cent increase from last year’s pricing. Extra items cost $1.10. Salads will cost $2.85 (without protein - a 10 cent increase from last year’s pricing) and $3.00 (with protein). These nominal price increases will allow all costs to be covered. FOR THOSE NEW TO OUR HOT LUNCH PROGRAM, please note that all lunches include sides, so if you order extras you will be ordering extras of the main meal item (i.e., extra slice of pizza, extra order of nachos, etc.). Payment must be made online as the final step in the ordering process before your order will be submitted through the system. Please click here for complete Hot Lunch program information, including ordering / payment instructions.
Additional Hot Lunch volunteers are needed! Please contact Hot Lunch Coordinator Becky Vieltorf at firstname.lastname@example.org to learn more about dates help is needed, or stop by the Hot Lunch table at Back-to-School Night (see below for information about Back-to-School Night).
For Hot Lunch questions, please contact Hot Lunch Coordinator Becky Vieltorf at email@example.com. For assistance with your website account, please email firstname.lastname@example.org.
PLAYGROUND MONITORS NEEDED FOR 2018-2019
Looking for a fun way to be involved at school, see your child during the school day, get some fresh air, and make some extra money? Consider being a playground monitor! Help is needed for the 2018-2019 school year in order to ensure that our students are properly supervised during recess. Monitors work just a couple of hours each day, so this is the perfect part-time job for those with limited time! If you are interested in learning more, please contact Playground Supervisor Laura Pszonowsky at email@example.com or 330 289 9678.
SCHOOL OFFICE REOPENS AUGUST 8
The School Office will reopen for the 2018-2019 School Year on August 8, with hours from 9:00 a.m. to 1:00 p.m. The office will be closed on August 14 due to an all-day meeting for all school staff.
SCHOOL COMMUNICATION UPDATE
Again this school year, mass emails containing school news will be sent on Monday and Thursday mornings. Information to be included in these emails must be emailed to firstname.lastname@example.org by 4:00 p.m. on Friday for the following Monday, or by 4:00 p.m. on Wednesday for Thursday. The first regular mass email update will be sent August 20. Information to be included in this email must be submitted by 4:00 p.m. on August 17.
BACK-TO-SCHOOL FORMS COMING SOON
Information about Back-to-School forms will be provided as the new school year begins. Please wait for instructions on where to find and complete the required forms.
BACK-TO-SCHOOL NIGHT AUGUST 20
Back-to-School Night will be held Monday, August 20 per the following schedule. Click the link at the end of this email for a quick guide to Back-to-School Night.
4:30 – 6:00 p.m. – Kindergarten Families Only – Please drop in with your child during this time. To minimize congestion in classrooms, we suggest families with last names A-M visit between from 4:30 and 5:15 p.m. and families with last names N-Z visit between 5:15 and 6:00 p.m. if possible. Bring your child’s supplies to drop off, meet the teacher, and become familiar with the classroom. Please be sure to write your child's name and usual method of transportation home from school on the lists that will be posted in each classroom. Kindergarten families are also invited to play and socialize on the playground during this time. To help everyone get to know each other, be sure to wear the nametags included in the mailing you will receive shortly. Kindergarten teachers will be available only from 4:30 to 6:00 p.m. Please also see below for all K-8 families.
6:00 – 6:30 p.m. – New Grades 1-8 Families Only - Please drop in with your child during this time specially designated for new 1-8 families. Bring your child’s supplies to drop off, meet the teacher, and become familiar with the classroom. Grades 1-8 teachers will be available only from 6:00 to 7:30 p.m.
6:30 – 7:30 p.m. – All Grades 1-8 Families - Please drop in with your child during this time. Bring his or her supplies to drop off, meet the teacher, and become familiar with the classroom. Grades 1-8 teachers will be available only from 6:00 to 7:30 p.m.
6:00 – 7:30 – All K-8 Families :
INFORMATION TABLES: Don’t forget to stop by the Multi-Purpose Room to visit our information tables. Representatives for our four bus districts – Copley-Fairlawn, Highland, Revere, and Woodridge – will be available to answer questions about routes, times, etc. New families and families with incoming Kindergarten students are especially encouraged to stop by the busing tables for information and to let us know how your child will typically go home each day. Our Latchkey director and staff will be available as well, and you may obtain information about Latchkey before- and after-school care or register your child for the program. Many other tables will be open as well, including Parents’ Association, Celebration, School Board, Athletic Association, Scouting, and more. Stop by the Hot Lunch table with questions about the Hot Lunch program or to volunteer.
SPIRIT WEAR AND OPTIONAL UNIFORM SWEATSHIRT FOR GRADES 6, 7 AND 8: Spirit Wear will be sold and orders for the optional uniform sweatshirt for grades 6, 7 and 8 will be taken in the Multi-Purpose Room between 6:00 and 7:30 p.m.
GYM UNIFORMS: Gym uniforms (required for grades 2-8) will be available for purchase in Horning Hall from 6:00 to 7:30 p.m.
RECYCLED UNIFORMS: Recycled uniforms will be available in the Science Lab. Uniform items to be donated may be dropped off at the Science Lab as early as 5:00 p.m. PLEASE BAG YOUR DONATED ITEMS. Items are free and may be picked up between 6:00 and 7:30 p.m. You need not donate an item to receive one.
CLINIC: Stop by the school clinic to ask questions, drop off medication, or introduce yourself and your student if you are new to the school. The nurses will be available in the clinic from 6:00 to 7:30 p.m.
OFFICE: Our school secretaries will be available in the office between 6:00 and 7:30 p.m. to answer your last-minute questions.
GYM UNIFORM SALES HELP NEEDED FOR BACK-TO-SCHOOL NIGHT
Help is needed to sell gym uniforms in Horning Hall during Back-to-School Night on August 20. Sales will be offered from 6:00 to 7:30 p.m., with help needed prior to 6:00 p.m. to prepare for sales. Ideally, we are looking for several volunteers to help in shifts to allow for visiting children’s classrooms. Please contact Gym Uniform Chair Anne Luby at email@example.com to volunteer.
SPIRIT WEAR SALES HELP NEEDED FOR BACK-TO-SCHOOL NIGHT
Help is needed to sell Spirit Wear during our Back-to-School Night on August 20 from 6:00 to 7:30 p.m., with help needed prior to 6:00 p.m. to prepare for sales. Ideally, we are looking for several volunteers to help in shifts to allow for visiting children’s classrooms. Please contact Spirit Wear Chair Marie-France Londa at firstname.lastname@example.org to volunteer.
FIRST DAY KICK-OFF AUGUST 22
We will kick off the 2018-2019 school year with a gathering on August 22 at 9:00 a.m. in the parking lot outside Horning Hall. Students will report to homerooms beginning at the 8:20 a.m. bell. Our tardy bell will ring at 8:30 a.m. Following attendance and other preliminaries, we will hold our kick-off gathering in the parking lot outside Horning Hall at 9:00 a.m. In case of rain, we will gather in Horning Hall. Each grade level will be assigned a location to stand together. Parents are invited to join us and may park at Faith Lutheran Church. Following the gathering, students will return to classrooms, led by their teachers, to begin the day.
Morning Latchkey will be available beginning at 6:50 a.m.
KINDERGARTEN 2018-2019 OPENING SCHEDULE
WEDNESDAY, AUGUST 22 & THURSDAY, AUGUST 23 – First half-days of school for Kindergarten.
Kindergarten students will attend school from 8:20 a.m. to noon as follows:
Wednesday, August 22 Thursday, August 23
Students whose last names begin with: Students whose last names begin with:
101-Mrs. Holland: A - Mc 101-Mrs. Holland: O – Y
102-Mrs. Piekarski & Mrs. Thomson: B - H 102-Mrs. Piekarski & Mrs. Thomson: J - Y
105-Miss Bennett: A - N 105-Miss Bennett: O – W
Rooms 101 and 102 will be dismissed from the Moorfield Road doors. Room 105 will be dismissed from the doors by the Jesus statue. There will be no buses to take kindergarten students home on these days and no Latchkey available for kindergarten students these afternoons. Please be sure your child has a ride home.
FRIDAY, AUGUST 24, MONDAY, AUGUST 27, TUESDAY, AUGUST 28 AND WEDNESDAY, AUGUST 29 - ALL kindergarten students will attend from 8:20 a.m. to 12:00 noon. Rooms 101 and 102 will be dismissed from the Moorfield Road doors. Room 105 will be dismissed from the doors by the Jesus statue. There will be no buses to take kindergarten students home on these days and no Latchkey available for kindergarten students these afternoons. Please be sure your child has a ride home.
Wednesday, August 29 – Curriculum Night for Parents Only for Grades K-5 from 6:30 – 8:00 p.m. Please plan to attend this important evening where your child’s teacher will present information you need to know to help your child succeed in school this year. Multiple sessions will be offered to accommodate families with multiple children.
Thursday, August 30 - FULL-DAY kindergarten program begins. Please make sure your child has arrangements for lunch, a rest time towel, and a ride home or Latchkey arrangements at dismissal time. Parent volunteers will assist with ensuring your child is safely dismissed to his or her destination.
Thursday, August 30 - Each Kindergarten classroom will host an informal coffee and donuts gathering where parents may learn about and sign up for volunteer opportunities for the school year. These gatherings will be held in the St. Hilary Parish Spiritual Center from 9:00 to 10:00 a.m., following morning drop-off. Room 101 will gather in the Gathering Area, Room 102 will gather in the lower level meeting rooms, and Room 105 will gather in the upper level meeting rooms.
Complete details about the Kindergarten staggered entry schedule can be found by clicking here.
CURRICULUM NIGHTS AUGUST 28 & 29
GRADELINK ACCESS CODES TO BE PROVIDED FOR NEW FAMILIES
Please join us for our Curriculum Nights for parents only: Tuesday, August 28 from 6:30 to 8:00 p.m. for grades 6-8, and Wednesday, August 29 from 6:30 to 8:00 p.m. for grades K-5. Gradelink access codes and user information for new families will be provided on these nights. Please watch for more information later this month.
KINDERGARTENERS CAN RIDE BUSES HOME BEGINNING AUGUST 30
St. Hilary School kindergarten students who ride the bus will ride home from school for the first time on August 30. Parent volunteers will escort the children to the appropriate buses. Please remind your child to wear his or her bus tag to help make this a smooth operation. All buses pick up at the Moorfield Road doors. Kindergarten students will also be escorted for pick-up by car in the parking lot, and to Latchkey.
KINDERGARTEN PARENT WELCOME GATHERINGS AUGUST 30
Kindergarten parents will have an opportunity to meet one another and sign up for classroom volunteer opportunities on August 30 from 9:00 to 10:00 during informal coffee and donuts gatherings. Room 101 will gather in the Gathering Area, Room 102 will gather in the lower level meeting rooms, and Room 105 will gather in the upper level meeting rooms.
ROOM MOM MEETING SEPTEMBER 4
There will be a meeting for all Room Moms on September 4 at 8:45 a.m. in the Spiritual Center Gathering Area. Room Moms for each classroom will be notified in early August.
NEW STUDENT CHECK-IN MORNINGS WEEK OF SEPTEMBER 4-7
By suggestion of some of our new families in past years, we will again offer “New Student Check-in Mornings” the week of September 4-7. Each teacher will set a morning or two during this week when parents and students new to the school can come to the classroom to address any questions or concerns about classroom procedures and general adjustment to a new school setting. Teachers will provide information about the New Student Check-in Morning(s) for their specific classrooms as school begins.
FALL FUNDRAISER KICK-OFF SEPTEMBER 28
Our annual Fall Fundraiser will kick off on September 28. This fundraiser, which includes the opportunity to purchase magazines and cookie dough, continues to be streamlined to make it even easier for busy families to participate. There will be some exciting new prizes this year! The Fall Fundraiser provides vital funding for teachers’ professional development. Watch for complete details in the packet your child will bring home on September 28.
Attachments available for 30 days until Wednesday, August 29, 2018:
Back-to-School Bugle 2018-2019.pdf
Back-to-School Night 2018-2019.pdf