Monday, October 14, 2019
OCTOBER 14 NEWS
PLEASE DO NOT CLICK REPLY TO RESPOND TO THIS EMAIL. CLICKING REPLY WILL GENERATE AN EMAIL TO THE ONE CALL NOW CUSTOMER SUPPORT CENTER. TO REPLY, PLEASE EMAIL THE INDIVIDUAL LISTED AS A CONTACT FOR THE ITEM YOU ARE INQUIRING ABOUT. IF NO CONTACT IS LISTED, PLEASE EMAIL email@example.com.
SEVENTH GRADE IMMUNIZATIONS - IMMEDIATE RESPONSE REQUIRED!
Seventh grade parents, please be reminded that the school clinic needs the dates of your child’s Tdap booster and Meningococcal (MCV4) vaccines. You can provide this information either by completing and returning the bottom of the form sent home with your seventh grader several weeks ago, or by simply emailing your child’s name and the date each immunization was administered to firstname.lastname@example.org. Please provide this information immediately so that our records can be in compliance with reporting requirements. Thank you!
CELEBRATION 2020 - AUCTION ITEMS NEEDED!
Celebration, our school's largest annual fundraiser, will be held on March 14, 2020. We are seeking donations for the silent and live auctions. Please consider a donation that will help raise funds to support extra programs and items that benefit all of our students! Please contact Celebration Chair Catina Stecz or Celebration Co-Chair Hilary Buckeye at email@example.com with any questions. Mark your calendars and watch for more information to come!
SCHOOL DIRECTORY UPDATE
The 2019-2020 School Directory has arrived! Each family should receive a copy of the School Directory via the youngest/only child this week. If you do not receive a copy of the Directory, please contact the school office.
RETURN FORMS BY TODAY TO SCHEDULE CONFERENCES
Forms to schedule parent-teacher conferences on November 6-7 were sent home with the youngest/only students in each family on October 1. Please check your child’s backpack for this important gold paper. PLEASE NOTE that every family (kindergarten through grade 8) is asked to schedule a conference with the homeroom teacher only for each child at this time. Conferences may be scheduled at a separate time with other subject area teachers as needed. On November 6-7, the advanced math and specials teachers, as well as auxiliary personnel, will also be available for conferences. Please complete and return the form by October 14 to schedule all requested conferences.
CHESS CLUB MEETS TODAY
Chess Club is open to students in grades K-8. The club will meet on October 14, 21, and 28, and November 4, from 3:05 to 4:05 p.m. in the Spanish Room.
FALL FUNDRAISER DEADLINE IS TOMORROW
We will have a Great Pig Race on November 13. The class in each grade level with the highest percentage of participation will win the chance to race a pig and win a special prize to be announced soon! At the end of each school day, the pig will be given to the class with the most participation for that day. This includes sending 12 emails, purchasing magazines or purchasing food items such as cookie dough, Auntie Anne’s pretzels and French bread pizzas.
Have you set your prize goal yet? Your whole family will dress down for a week for selling 7 items! Sell 14 total items, and you and your siblings will receive both the dress down week and the party at school with the video game truck, carnival games, inflatables, and a drawing for $100. Will you earn AirPods or Beats? Will your family be the top seller and win $200?
The deadline to place orders is TOMORROW, October 15!
Please contact Sandy Winkelmann with any questions at firstname.lastname@example.org
ACADEMIC CHALLENGE MEETS TOMORROW
Academic Challenge is open to students in grades 5-8. New members are welcome! The team practices after school and competes against teams from other schools in the evenings and on the weekends. Our team has competed nationally two years in a row! The team will meet every other Tuesday beginning October 1, from 3:10 to 4:00 p.m. in Room 206.
HARRY POTTER CLUB MEETS TOMORROW
Harry Potter Club is open to students in grades 4-8. Students interested in joining the club are asked to have begun reading the Harry Potter series or at least have seen the movies. The club will meet on Tuesdays from 3:05 to 4:00 p.m. in the Faculty Lounge. Meeting dates are October 15, November 12, February 4, March 3, and May 12.
STUDENT COUNCIL SPONSORING SOAP DRIVE THIS WEDNESDAY, OCTOBER 16 – BRING REQUESTED ITEM AND WEAR CRAZY HAT AND SOCKS
Student Council is sponsoring a soap drive to benefit those in need in our area. THIS WEDNESDAY, October 16, students who bring in the requested items below (2 if possible) may wear crazy hats and socks. This is not a dress down day.
Kindergarten – scented children’s shampoo
First Grade – toothpaste
Second Grade – bars of soap or body wash
Third Grade – tooth brushes
Fourth Grade – baby shampoo/baby wash
Fifth Grade – shampoo
Sixth Grade – body lotion
Seventh Grade – deodorant for teens
Eighth Grade – bags of razors
Unopened travel size toothpaste, shampoo, lotion, etc. are also needed in addition to the above items. Thank you!
STUDENT COUNCIL MEETINGS BEGIN THIS WEDNESDAY, OCTOBER 16
NOTE DATE CHANGE FOR FIRST MEETING AND LOCATION CHANGE FOR ALL
Student Council will begin meeting on October 16. Meetings will be held from 3:05 to 3:40 pm on the following dates: October 16, November 13, December 11, January 8, February 12, March 11, April 8, and May 13. All representatives will meet in the Science Lab for each meeting.
PICTURE RETAKE DAY THIS THURSDAY, OCTOBER 17
School picture retake day is October 17 for students who either were absent on September 4 when school pictures were taken or wish to have photos retaken. Students being photographed may dress up. Students having photos taken for the first time may order online at www.mylifetouch.com using Picture Day ID Code EVT2ZTZ63, or via one of the limited number of hard copy forms available in the office. Students having photos retaken need to bring their original package of photos with them to give to the photographer. School pictures have been sent home. Flyers with information about retake day are available in the school office.
BIRTHDAY BOOK CLUB THIS FRIDAY, OCTOBER 18
Birthday Book Club offers students an opportunity to choose a book to donate to the library in celebration of their birthdays. Students will receive an invitation to attend Birthday Book Club in their birthday month. They may then come to the Library beginning at 8:00 a.m. on the designated date to choose a book to donate. Birthday Book Club for students with October birthdays will be held October 18. Additional dates will be November 22, December 13, January 10, February 7, March 13, April 3, and May 1 (for May, June and July birthdays). Questions? Please contact Mrs. Slanina at email@example.com.
FALL FEST IS THIS SATURDAY, OCTOBER 19
Volunteers are needed! Please sign up on the links below.
Also, the committee is in need of a 'games coordinator' to oversee the 20 carnival games. Please email <firstname.lastname@example.org> if you can help.
St. Hilary School Family Fall Fest sponsored by the Parents' Association
Saturday, Oct. 19, 5:30-9:00 in Horning Hall
Please join us for this fun event for your whole family!
Many, many volunteers are needed! Please consider volunteering for a one hour shift. The Signupgenius links are below.
Admission is $15 per family if RSVP is received by 10/16 or $25 at the door.
5:30- Dinner buffet opens in multipurpose room: pizza, subs, salad, fruit, lemonade
5:30-7:30 Halloween carnival games in the gym/ View the decorated pumpkins
7:30 Decorated pumpkin contest winners announced/ dinner ends/ games close
7:45-9:00 Projected movie & popcorn in gym- Toy Story of Terror + 3 bonus features
7:00-9:00 Outside campfire with marshmallow roasting
- Registration flyers are being passed out in classrooms or you can print the flyer by clicking the link at the end of this email.
- Kids are encouraged to wear a costume
- Bring a trick-or-treat bucket
- Donate two bags of individually wrapped candy or non-edible treats. Place in Fall Fest candy box in school main hallway the week prior to the event Oct. 14-18.
- Enter our famous pumpkin decorating contest. Decorate your pumpkin at home and bring it to the stage area. Categories are: spookiest, most creative, best carved, gross-out, funniest, best painted, prettiest, most team spirit, fictional or real character, cutest, and people's choice.
- Everyone should bring a blanket and pillow for the movie, but keep in car until 7:45.
- Adult volunteers are needed. Adult volunteers please sign up at this SignupGenius link to help with set-up, kitchen, baking, decorating, & campfire supervision.
- Student volunteers (grade 5th and up) please sign up at this SignupGenius link to work at a carnival game. Scout leaders may bring younger volunteers to work a game.
GREEN TEAM MEETS NEXT TUESDAY, OCTOBER 22
The Green Team will meet one Tuesday each month after school until 4:15 p.m. in Room 111 to focus on topics related to caring for creation. Each meeting will include a hands-on activity. Meetings will be held October 22, November 19, December 17, January 21, March 24, and April 21.
SKI CLUB INFORMATIONAL MEETING NEXT WEDNESDAY, OCTOBER 23
There will be an informational meeting for students interested in joining Ski Club on October 23 from 3:10 to 3:30 pm in Horning Hall. Please pick up promptly at 3:30 pm at the Horning Hall doors. Parents are welcome but do not need to attend.
SPEED STACKS MEETS NEXT THURSDAY, OCTOBER 24
Speed Stacks is open to students in grades K-5. Come try this fun activity that helps to build eye-hand coordination! Meeting dates are October 24, November 21, December 19, January 23, February 20, March 26, and April 30. Join us for some or all of these dates – no advance sign-up necessary. Speed Stacks is held in Horning Hall beginning at 8:00 a.m.
FIRST QUARTER ENDS NEXT FRIDAY, OCTOBER 25
GRADES UNAVAILABLE MONDAY, OCTOBER 28
PROGRESS REPORTS ISSUED TUESDAY, OCTOBER 29
The first quarter will end on October 25. First quarter progress reports for students in grades 1-8 will be available on October 29. Kindergarteners will receive a paper progress report. Please note that to facilitate loading progress reports in Gradelink, grades will not be able to be viewed on October 28. Homework and other information will still be available.
FIRST QUARTER PROGRESS REPORTS AVAILABLE NEXT THURSDAY, OCTOBER 25
GRADES UNAVAILABLE NEXT TUESDAY AND WEDNESDAY, OCTOBER 23-24
The first quarter ends on October 18. First quarter progress reports for students in grades 1-8 will be available on October 25. Kindergarteners will receive a paper progress report. Please note that to facilitate loading progress reports in Gradelink, grades will not be able to be viewed on October 23 and 24. Homework and other information will still be available.
FIRST QUARTER ENDS NEXT FRIDAY, OCTOBER 25
SECOND QUARTER DRESS CODE CHANGES BEGIN OCTOBER 29
The approach of the second quarter on October 29 brings a few changes. Shorts are not permitted during the second and third quarters, but turtlenecks may be worn during both quarters. As a reminder, with the weather turning cooler, sweaters may be plain knit, buttoned cardigans, crew necks or V-necks that are a solid color navy, grey, white, or true red. Sweaters should not be oversized or cropped. They should not have ornamentation, logos, hoods or turtlenecks. Also, the uniform sweatshirts that may be worn are grey or navy can be purchased through the school. Red or navy quarter zip sweatshirts are permitted for 6th, 7th and 8th graders, and may be purchased through the school, as well. No other sweatshirts are permitted. Finally, coats, jackets and other outerwear must be kept in the classroom and may not be worn during the school day. For more specific dress code information, please see the Family Handbook.
STUDENT COUNCIL INDUCTION CEREMONY NEXT FRIDAY, OCTOBER 25
REPRESENTATIVES AND OFFICERS MAY DRESS UP
Congratulations to our recently elected Student Council homeroom representatives, and a round of applause to all students who ran! Student Council officers and representatives will be inducted at the October 25 school Mass. Students being inducted may dress up on October 25.
HALLOWEEN PARADE OCTOBER 31
DRESS DOWN DAY
We will have our annual Halloween parade on October 31 at 2:15 p.m. The parade will be on school grounds – along Moorfield Road and down to the playground area – weather permitting. In case of rain, the parade will move through the hallways to Horning Hall. Students may dress down on October 31. Students should bring costumes in a bag to change into for the parade. Face paint and props that resemble weapons or have wheels are not permitted.
DONATE BOOKS AND UNWANTED HALLOWEEN CANDY FOR GIVING TREE
If you have gently used children’s and teens’ books or unwanted Halloween candy after Trick-or-Treat, please consider donating them in the boxes that will be placed outside the school office at the end of the month. Books and candy will be given to individuals helped by the Giving Tree at Christmas. Thank you for your generosity.
DECEMBER HOT LUNCH ORDERING OPEN NOVEMBER 1-10
Hot Lunch ordering for December begins November 1. All orders must be placed and paid for online by November 10. All lunch ordering periods will run from the first through the tenth of every month for the following month, with reminders in the mass emails. Please note that personal text messages will not be sent to remind families to order. Automated ordering reminders will still be emailed from the Hot Lunch system, but these will be the only reminders sent. Please contact Hot Lunch Coordinator Becky Vieltorf at email@example.com with questions.
All students who do not pre-order a lunch must bring a lunch from home. Cheese sandwiches with side items are available for students who forget lunch on any day, in which case accounts will be charged $2.75.
Please remember to print the calendar showing your orders so you will know which days to send a lunch from home. Here's how to access the printable lunch calendar feature:
- Login in MYSCHOOL
- Select Hot Lunch
- Click Current Meals
- Select the name(s) for whom you would like to view orders
- Select the month for which you would like to view orders
- Click Printable Calendar
- Select the name(s) for whom you would like to view orders
- Click Update
- Print the calendar
Please click here for 2019-2020 lunch / recess periods. Please also note alternate schedules with revised lunch / recess periods (see Alternate Schedule info below).
For Hot Lunch questions, please contact Hot Lunch Coordinator Becky Vieltorf at firstname.lastname@example.org.
LOST AND FOUND CLEAN-OUT WEEK OF NOVEMBER 4
The Lost and Found bins are getting full! Bins will be cleaned out and contents displayed on tables in the Multi-Purpose Room the week of November 4. Please ask your child to check for any missing items, or stop by the tables yourself during conferences on November 6 and 7. Any items not claimed after conferences end on November 7 will be donated to charity.
SCHOLASTIC BOOK FAIR VOLUNTEERS NEEDED NOVEMBER 6-18
Many volunteers are needed to have a successful Book Fair. Consider volunteering your time to support our school library! Assistance is needed for unpacking and setting up the Book Fair on Wednesday, November 6th ; each school day the following week (Nov. 11-15) from 8:00 – 4:00 to be cashiers and assist students; and Monday, November 18 at 8 a.m. with re-packaging the remaining books for return to Scholastic and moving library furniture back into place. If you are able to volunteer, contact Mrs. Slanina at email@example.com.
SCHOLASTIC BOOK FAIR COMING NOVEMBER 7-15
The Scholastic Book Fair will be held November 7-15 in the Library. Students will visit the Book Fair with their classes, and parents may shop during Parent-Teacher Conferences on the evening of November 6 and from 8:00 a.m. to noon on November 7. Please mark your calendar and watch for more information.
ENGINEERING CLUB BEGINS NOVEMBER 11 – REGISTER NOW
Engineering Club is open to students in grades 1-6. The club will meet on 6 Mondays beginning November 11 and ending December 16, from 3:05 to 4:05 p.m. in the Spanish Room. To sign up, please visit https://www.learningmeansfun.com/signup and enter the class code SCO11.11.19. Register by November 3 for the early bird price of $105. Contact firstname.lastname@example.org or 847-482-9999 with questions. Please click the link at the end of this email for a flyer with complete details.
SCHOOL BOARD MEETING NOVEMBER 12 – ALL ARE WELCOME
The St. Hilary School Board will meet November 12 at 7:00 p.m. in Spiritual Center Meeting Room 3. The School Board meets at 7:00 p.m. on the second Tuesday of each month. All are welcome to attend.
CRAFT CLUB MEETS NOVEMBER 13 – IT’S NOT TOO LATE TO REGISTER
Craft Club is open to students in grades 3-8. The club meets on the second Wednesday of each month from 3:05 to 4:30 p.m. in the library to create high quality, useful projects that can be displayed or given as gifts. The next meeting will be held on November 13. Additional meeting dates are December 11, January 8, February 12, March 11, April 8, and May 13. Details and registration can be found at www.liveloveandcreate.com/kidsclub.
ROSARY CLUB MEETS NOVEMBER 18
Rosary Club is open to students in grades 1-8. The club meets from 3:05 to 3:45 p.m. in the library to pray and make rosaries on the following dates: November 18, December 9, January 13, February 3, March 9, April 6, May 18 (practice for school rosary on May 19). Students may bring a snack.
FALL FUNDRAISER FROZEN FOOD PICK-UP NOVEMBER 19
Cookie dough and other frozen food items purchased through the fall fundraiser will be available for pick up on Tuesday, November 19 from 2:00 to 6:00 p.m. in the Spiritual Center. Because these items are frozen, they MUST be picked up at this time. Cookie dough and other frozen food items cannot be shipped to homes. Please mark your calendar now and watch for updates as this date approaches. Questions? Please contact Sandy Winkelmann at email@example.com or 330-635-0732.
DOUBLE YOUR DONATION TO BLESSINGS IN A BACKPACK THROUGH NOVEMBER 30
Double your donation! Between now and November 30, any donation made to Blessings in a Backpack will be matched at 100%! This ministry supports 1,000 children in the Akron community who are food insecure. Your support helps these children go home with food to eat over the weekend. Send your donation (checks payable to Blessings in a Backpack) to: Blessings, 3454 Aegean Road, Akron, OH 44333. Thank you!
FACULTY / STAFF MEETING DECEMBER 5
There will be a faculty/staff meeting after school on December 5. All students picked up by car or in the hallway must be picked up on time. Students not picked up by 3:25 p.m. will be taken to Latchkey and may be picked up there. (Bus riders will be supervised until their buses arrive.) Your cooperation is appreciated.
ACME RECEIPT COLLECTION THROUGH DECEMBER 28
We are collecting Acme receipts again this year! Please save your Acme receipts from August 8 through December 28, 2019. Send them in to school at any time to Attn: Jamie Malick; c/o Caleb Malick Room 202. Thank you!
SAVE THE DATE FOR CELEBRATION – MARCH 14
Save the date! Celebration 2020, our Parents’ Association’s largest annual fundraiser, will be held on March 14 at 6:00 p.m. in Horning Hall! Mark your calendar now for this evening of fun, friendship and fundraising, and watch for more information in the coming months!
ORDER 2019-2020 YEARBOOK THROUGH MAY 22
Online ordering is now open for the 2019-2020 St. Hilary School yearbook. Visit www.ybpay.lifetouch.com and enter Yearbook ID Code 3685720 to order this beautiful full-color book that will include memories from the entire 2019-2020 school year. Soft cover books cost $25; hard cover books cost $30. Yearbooks may be ordered online only – please do not send checks to the school. Please keep a record of your order as the school has no access to orders placed and no record of who has ordered and who has not. Books will be delivered to students next fall.
JOIN PRAYER MOMS ON THURSDAYS
Calling all Prayer Moms!
Please join the St. Hilary Prayer Moms every Thursday morning between 8:30-9:00 in the St. Hilary Church Library to pray the intentions of the school children, faculty and staff! Each week, we collect the prayer intentions from the school children/staff and then meet in the church library to read the intentions and say a few short prayers! No commitment is necessary, just come when you can. Parents of all grades are welcome and new moms with young children are welcome also. Please join this wonderful group of moms to pray for our school community!!! Any questions, contact Marita Gore at 330-204-4308 or firstname.lastname@example.org.
CAC FOR GRADES 6-8
CAC is back!
Champion Athletes for Christ
(new name – improved content and format)
What is a Champion?
A person who fights for a cause on behalf of someone else
An advocate, proponent, supporter
As a group we will meet once every two weeks to discuss our role as athletes and how we can Champion for Christ. Jesus was the ultimate CHAMPION. He lead with compassion and grace under pressure. How can we grow in our ability to be more like Jesus and be a champion for others on the court and in the game of life?
We will discuss present situations that athletes face and the challenges of being a champion. We will share experiences and then discuss solutions; learning how to win and lose with courage and character with the ultimate goal of Honoring God in ALL THAT WE DO.
6th, 7th and 8th graders (being an athlete is NOT required)
Lunchtime on Wednesdays.
We will meet for 25 minutes then have a shortened recess
EACH GRADE WILL MEET EVERY OTHER WEEK
8th grade – September 25th
6th grade, 7th grade – October 2
The Library and Computer Room
HOW to Register
Please email Kelly Kennedy at: email@example.com
Please include Name, grade, email address of student, email address of parent
** reminders and meeting notes will be sent to emails
WINTER SPORTS REGISTRATION NOW OPEN
Please email Kelly Kennedy: firstname.lastname@example.org for all athletic questions
Winter Sports Registration is Opening
CYO Basketball – Grades 3-8
Open September 10 - October 15
High School Basketball – Grades 9-12
Open September 10 - October 22
Open September 10 - October 22
Sessions are Friday nights starting late November or early December
Click Here to register: https://reg.sportspilot.com/106409/leagues
Hold on to your Forms: PPF, Emergency Medical, Lindsay’s Law – You will load them yourself to Doodlio
Parent Coaches will be needed for grades 3-6.I am looking to use non-parent coaches for 7-8 grade boys and girls where I can.
Evaluations will be done for the Girls and Boys 7-8 grade teams to determine teams
To become a coach: Please plan ahead as there are several steps (ONE TIME CERTIFICATION)
Requirements outlined here: https://ccdocle.org/cyo/coaches/requirements-to-coach-in-cyo
1. Virtus Training: https://www.virtusonline.org/virtus/index.cfm?
2. CDP (Coaches Development Program) is a one-time CYO training.
Dates, Locations and Program Details click here: https://ccdocle.org/cyo/coaches-development-program/cdp-registration
Please do not invite students from outside the St. Hilary community to register. The present requirements are that children must be members of the parish / enrolled in PSR / enrolled at St. Hilary School. We may take children from other parishes in our “section” designated by CYO if their parish does not sponsor a team.
HELP NEEDED :
Soccer Commissioner for Spring and Fall
Football Commissioner for Fall
Please email Kelly Kennedy: email@example.com for all athletic questions
ALL VISITORS to the school entering the building for ANY REASON, including volunteering for Hot Lunch, dropping off forgotten lunches, assisting in classrooms, attending school assemblies and academic bees, or any other reason, MUST REPORT DIRECTLY TO THE SCHOOL OFFICE AND SIGN INTO THE VISITOR LOG before going to any other part of the building. Please be sure that grandparents, older siblings and others in your family who may visit the school for any reason are aware of this procedure. This will enable us to know who is in the building at any given time and to maintain accurate records in case of an emergency. Visitors should also report back to the school office to sign out in the log book before leaving the building.
Additionally, we ask that you do not hold the door open for others entering behind you, that you drive carefully in our parking lot, and that you obey signs and the supervisors on duty.
Please also be especially cautious when driving through the Fairlawn Heights neighborhood. The speed limit on all Fairlawn Heights roads is 25 mph and there are no sidewalks for pedestrians to use, so driving slowly and safely is imperative.
Your cooperation with us in ensuring the safety of your children is greatly appreciated.
DROP-OFF AND PICK-UP PROCEDURES
VOLUNTEERS NEEDED – SIGN UP FOR SELECT DAYS, NOT A WHOLE WEEK
The following procedures will be in place during morning drop-off:
- Students may exit vehicles only when vehicles are in the marked drop-off zones on either side of the building.
- Students may exit vehicles only from the passenger side due to moving traffic on the driver side of vehicles dropping off students.You may need to adjust car seat placement.
- On the parking lot side of the building, the cross-walk area must remain clear for pedestrian crossing.This is NOT a drop-off zone.
- On the parking lot side of the building, the area near the fire hydrant and the church sidewalk are NOT drop-off zones.
- On the Moorfield Road side of the building, after students exit vehicles, they should walk closest to the grass, not the street.
- Please instruct your child that once he or she exits the vehicle, he or she may not return to it for any reason.If an item is forgotten in the car, he or she may go directly to the office for assistance in promptly contacting the driver who dropped him or her off.If an item is dropped or a car door is not closed, a staff member on duty will assist.
- During drop-off and pick-up times, we are a CELL PHONE – FREE CAMPUS.Please refrain from using your cell phone in your vehicle during this time.
- If you find these procedures to be cumbersome, please remember that you always have the option of parking your car and walking your child to the building.Students are not permitted to walk from the parking lot to the building alone.
- Cooperation with these procedures and with our staff members on duty is expected and appreciated.
PLEASE NOTE!! IN ADDITION TO THESE PROCEDURES, in response to input from concerned parents who have witnessed unsafe driving behavior during our drop-off and pick-up times, several meetings were held during the summer to further evaluate what can be done to reinforce the priority of keeping everyone safe. To that end, the following additional steps will be taken:
- Parent volunteers are needed to serve as an extra presence at our drop-off lines each morning.Parent volunteers will hold signs to remind parents they are entering areas where they need to be extra cautious. Their presence is voluntary, but is a statement of their commitment, together with ours, to keeping everyone safe on our campus.We appreciate the commitment of these volunteers to this cause and ask that you respect them and the work they will be doing.Parents’ Association and School Board members covered the first two weeks of school.If you would like to help during the remainder of the school year, please click here to sign up via SignUp Genius.WE HAVE UPDATED THE SIGNUP GENIUS SO PARENTS CAN SIGN UP FOR CERTAIN DAYS RATHER THAN AN ENTIRE WEEK AT A TIME.PLEASE CONSIDER SIGNING UP FOR A DAY!Parent volunteers will need to sign a waiver that has been provided by the Diocese of Cleveland.Please click here to access the waiver.
- All parents have been given a pledge card listing expected behaviors while in our drop-off and pick-up lines.We ask all parents and others dropping off or picking up students on behalf of parents to take these expectations seriously and pledge to follow them.
- Striping and directional arrows on the parking lot have been re-painted to be more visible.A few more arrows have been added to help clarify directional flow in the parking lot.An extended crosswalk by Horning Hall and a designated area for students to walk from the lunchroom to the sidewalk on their way to recess have also been marked on the pavement.Please pay attention to these markings when driving on our campus.
- A no parking zone in front of the church office doors has been marked with paint.This is the same area that was previously marked with cones and is prohibited for parking.Please do not park in this marked area.
- A large red box has been painted on the back parking lot to help designate the area that will help keep parents and students safe during pick-up.We will be asking parents to stay in the designated red box (there will be cones at the corners) while they are waiting for their children to exit the building at the end of the day. There will be no parking in this area. Parents and students must stay in the designated area until they are ready to walk to their cars together. We will also be adding staff members to help monitor this area after school. We want to increase safety awareness in this area as many parents talk to one another and are not monitoring their children when cars are backing out and exiting the back parking lot.
- We will be closing down the driveway from 8:00-8:30am each morning and extending the closure on Fridays from 8:30-10:30am. This will help prevent cars from cutting others off in the line and also keep the students safe when walking from school to church and back.
- As a reminder, for those choosing to park and come into the building to pick up students, entry to the building will be permitted at 2:55 p.m.Parents are asked to pick students up promptly and vacate the building by 3:10 p.m.
THESE PROCEDURES HAVE BEEN IMPLEMENTED FOR THE SAFETY OF YOUR CHILDREN! THANK YOU FOR PARTNERING WITH US TO MAKE THE SAFETY OF YOUR CHILDREN A PRIORITY!
IMPORTANT SAFETY CHANGE AT SCHOOL MASSES
As an extra safety precaution, beginning September 20, during School Masses, we will begin locking the following doors into the church at 9:35 am:
- West Market Street doors at the back of the church
- side doors adjacent to the Citizens Bank parking lot
- Spiritual Center doors leading from patio to Gathering Area
Those arriving after 9:35 am will need to enter the building through the Parish office doors, passing through the Gathering Area to enter the church via the door by the Sacred Heart Library. We apologize for the inconvenience but appreciate your understanding in this matter as we tighten up safety procedures. We want to reassure all parents that this change is not being made in response to a threat or incident of any kind, but is simply an additional measure to safeguard our school community while we gather during this time each week. Thank you!
A NOTE ABOUT GRANDPARENTS’ DAY
We have been receiving inquiries about a date for Grandparents’ Day. Because this is such a large event, we hold it every other year in the even-numbered years. Watch for save the date information in the spring once a date is set for next fall!
NOTHING TO BE HUNG ON MAIN HALLWAY WALLS
As you may have noticed during our Back-to-School Night last week, our main entrance hallway has received a makeover. In an effort to keep everything looking as clean and uncluttered as it does now, and to preserve the newly installed wall finishes, nothing is permitted to be hung on the walls in the main hallway. In certain cases, permission may be given to hang items in other appropriate areas – please check with Mrs. Woodman for permission.
NO ST. HILARY PARKING AT CITIZENS BANK AT ANY TIME
Please do not park in the Citizens Bank lot at any time this school year. Citizens Bank management has asked that we keep their lot clear for Citizens Bank employees and customers. Your cooperation in being courteous to our neighbors is appreciated.
EVENT SCHEDULING AT THE PARISH
We are grateful to our many parent volunteers who help with school events throughout the year! This is a friendly reminder that if you need to plan for an event at the parish (Gathering Area, upper meeting rooms, or lower level), please be sure to schedule your event with Joan Heegan at firstname.lastname@example.org as far in advance as possible. Once you have confirmed with Joan that your event is scheduled, please also submit a pink set-up form as far in advance as possible. This is the form the maintenance staff will use to set up tables, chairs, etc. for your event. These forms can be obtained at the parish office. Once your form is completed, please give it to Joan at the parish office. It is important that you schedule and submit a set-up form for your event as far in advance as possible because there are many events taking place at the parish every day and last minute requests are difficult, if not impossible, to accommodate. Thank you so much for your help!
PLEASE DO NOT TEXT STUDENTS DURING THE SCHOOL DAY
STUDENT PHONE USE POLICY
To help minimize distractions in the classroom and foster responsible digital citizenship, our cell phone policy will be strictly enforced this year. Students will not be permitted to have access to their cell phones between 8:00 am and 3:30 pm. To support us in this, we ask that you please refrain from texting your child during the school day. Please make sure your child has everything he or she needs for the day, including dismissal arrangements, BEFORE he or she leaves for school in the morning. Changes to dismissal arrangements that occur during the school day can be communicated to your child by calling the school office at 330-867-8720, ext. 5, option 1. A message will be delivered to your child. We ask that you do not call the office with dismissal changes after 2:30 pm unless it is an emergency, as it is very difficult to get messages to students during this busy, late point in the day. Also along these lines, students who forget an item and request to use the school office phone to call home will be permitted to do so one time per quarter. Your cooperation in making sure your child is prepared for the day and in following these policies is appreciated!
MORNING IPAD AND CHROMEBOOK POLICY
As with student cell phones, the use of school-provided iPads and Chromebooks will be carefully regulated this school year to ensure responsible digital citizenship and student safety. Students in grades 6, 7 and 8 will be permitted to use their school-provided devices before school only in a designated area in the Multi-Purpose Room and only for school work. Those not working on school work will not be permitted to use their devices before school. We strongly encourage students to complete homework at home before coming to school and to use the time before school to socialize with friends before academics begin.
ALTERNATE SCHEDULES RETURN THIS YEAR
FIRST ALTERNATE SCHEDULE DAY WILL BE NEXT FRIDAY, AUGUST 30 (See Above)
On all regular school days, our arrival bell will ring at 8:20 a.m., at which time students should be at school and may report to classrooms. Our tardy bell will ring at 8:30 a.m. Ideally, students should be in their seats and ready to begin the day by 8:30 a.m. when morning announcements start. We realize there will be students who may arrive after this time due to late buses, but we appreciate your cooperation in dropping off your child in time to allow him or her to be ready to begin the day on time.
In order to accommodate days on which we have Mass, assemblies, delayed start due to weather, etc., we will be following alternate schedules. On days when alternate schedules are in effect, period times and lunch times shift from those on a normal day. This will allow us to maximize instructional time by aligning class periods with the start and end times of events and delayed starts that alter our normal daily schedule.
For our complete daily schedule and alternate schedules for 2019-2020, please click here.
You may wish to print and save a copy of the alternate schedules to refer to if you are dropping off lunches for your child on one of these days.
DISMISSAL ARRANGEMENTS -
WHEN TO NOTIFY THE TEACHER, WHEN TO NOTIFY THE OFFICE
Please be sure your child knows how he or she is going home BEFORE he or she leaves home in the morning. Confusion at the end of the day causes tearful students and difficulty as the office staff tries to determine what arrangements parents wish to be followed.
*If there is a change from your child’s normal dismissal routine on a particular day, please send a note to the teacher in the morning.
*If, during the day, there is a change in your child’s dismissal arrangements from what was decided in the morning, please be sure to call the office as early in the day as possible and a message will be given to your child.
Please do not call the office regarding dismissal arrangements at the end of the day unless it is an emergency as dismissal is a very busy time and it is very difficult to reach your child with your message at this time in the day. Your cooperation is appreciated!
VERIFY & UPDATE ONE CALL NOW INFORMATION VIA SELF-UPDATE PORTAL
As the new year begins, please make sure we have your current telephone number(s) and email address(es) in our One Call Now database. Doing so will ensure you receive the latest mass email updates, as well as phone calls in the event of snow days or school emergencies.
New families: Please make sure you have returned the yellow One Call Now form contained in your child’s acceptance packet so your One Call Now account can be set up.
Returning families and new families who have returned yellow One Call Now forms: Please click the My School button at the top right corner of the school website, login, and click the One Call Now link to be directed to our new One Call Now Self-Update Portal. Click the green SIGN UP button as a first-time user to create your login for the secure portal. Users will be able to view only their own information. Follow the prompts to verify and update your information as needed. Please retain your login information so you can return to the portal and simply login to make any necessary future updates.
Please contact Mrs. Smith at email@example.com with questions.
GIANT EAGLE APPLES FOR STUDENTS IS UNDERWAY
Shop. Scan. Support Our School. Apples for the Students starts again. Giant Eagle’s Apples for the Students Program allows you to support our school while you shop. Enroll your Giant Eagle Advantage Card and earn points for free educational rewards with every shopping trip. This program is a great way for our school to earn educational rewards such as computers, software, video equipment, gym and playground gear, and more. Is your Giant Eagle Advantage Card® registered? Now’s the time to check. All you need is our school code 1955to verify a card or register a new card.
1. Visit www.GiantEagle.com/AFTS.
2. Enter your Giant Eagle Advantage Card number (which appears under the bar code).
3. Enter the school code, 1955.
Please encourage your extended family and friends to register too.
Please contact Maria Donatelli Peterson at 330 715-7604 or firstname.lastname@example.org questions.
SUPPORT OUR SCHOOL THROUGH AMAZON SMILE
St. Hilary School is a registered charity with Amazon Smile! When you shop Amazon, go to www.Smile.Amazon.com, click the Account & Lists tab, click Amazon Smile Charity Lists, and follow the prompts to donate .05% of your purchase to St. Hilary School. IMPORTANT! Our school is listed as St. Hilary School Fairlawn – please be sure you click this school as there are several other unrelated St. Hilary School options listed. Thank you for your support!
BOX TOPS FOR EDUCATION HAS GONE DIGITAL
Box Tops for Education has gone Digital! Please note the NEW way to earn money for our school!
To help our school earn money through the Box Tops for Education program, simply download the "Box Tops for Education" App, create a free account, and make sure to designate St Hilary School as your favorite school. Then simply go into the app, scan your grocery store receipt (within 14 days of purchase), and our school will automatically get credit for the Box Tops that you purchased!
What if I still have real box tops - can I turn them in? Absolutely! If you have the "old" style Box Tops, simply cut them out and send them to Barb Jackson, c/o Rylee in Room 113. All the "old" Box Tops are valid until they expire.
Thank you for your continued support of this important school fundraiser!
RECYCLED UNIFORMS AVAILABLE THROUGHOUT SCHOOL YEAR
Gently used and sometimes new uniforms are available throughout the school year. Email or call the Recycled Uniforms coordinators below to request items. Please be sure to leave a size, child's name and homeroom number with your request and the items will be sent to your child's room. If you have items to donate, drop them off in the copy room in the main office. PLEASE BAG YOUR DONATED ITEMS. You don't have to donate to receive items – there are plenty of items available. To request any plaid items (jumpers, skirts, skorts), polo shirts, blouses, and/or sweaters contact Jen Warmus at 216-308-0630 or email@example.com. To request pants, shorts (navy and khaki), sweatshirts, gym uniforms (shirts and black shorts) contact Debbie Yarcheck, 330-730-2415 or firstname.lastname@example.org.
STUDENTS RIDING BUSES HOME WITH FRIENDS
From time to time, students ask to ride buses home with their friends. Because in most cases, buses are full with just the students who normally ride, there is not room for extra students to ride with friends. Please help us remind your children that they cannot ride buses home with friends, and they cannot simply hand a note to the driver of the bus they intend to board in the afternoon, even with a phone number listed, as drivers are not able to contact you. Thank you for your cooperation.
Parents and grandparents are welcome to occasionally visit students at lunchtime. Please go to the office to sign in, take a visitor’s badge, and then go to the lunchroom to meet your child. Once lunch concludes and recess begins, we ask that parents and grandparents, and especially siblings visiting with them, not accompany students to the playground. For safety and supervision reasons, we need to limit those on our playground to our students and supervisory staff. Families wishing to play together on our playground are welcome to do so after school hours.
SUBMIT INFORMATION FOR CALENDAR, EMAILS
The start of a new school year signals a slate of new dates to be added to the calendar. Be sure your school-related event does not get missed - email your date, time and information to email@example.com for the school’s online calendar. Complete information about items of interest to school families can be submitted to firstname.lastname@example.org for the mass emails, per the guidelines below. Mass emails are sent on Monday and Thursday mornings during the school year, and at other times as needed. Items for Monday’s email must be submitted by 4:00 p.m. on the previous Friday, and items for Thursday’s email must be submitted by 4:00 p.m. on Wednesday. Email is our primary means of regular communication.
ABOUT THE MASS EMAILS AND SCHOOL CALENDAR
Emails aresent on Monday and Thursday mornings with information intended to be helpful to the entire school community. Every effort is made to consolidate information to these two emails; however, requests are often made after deadlines, and additional emails may be sent as needed, particularly to specific grade levels. We are a large, busy school with many activities. To expedite your reading, information in the Monday-Thursday emails is organized with the most timely news at the top, then by date beginning with the most current date. Older news is moved to the bottom for reminders/reference as it ages, and removed as it expires. NEW or UPDATED ITEMS are flagged as such in blue. The weekly update provides a quick glance at coming events for the week ahead, but the school Google calendar is updated regularly and provides more extensive information about our many school events throughout the year. Please continue to check both the emails and the school calendar throughout the school year.
DID YOU KNOW?
Leadership group bylaws:Our two parent leadership groups, Parents’ Association and School Board, both have bylaws in place. Bylaws for both groups are on the school website and can be found by clicking here and then clicking the link for the group you wish to learn more about.
Need to check a date? All dates that have been set for the school year so far can be viewed on the school Google calendar, available on the school website under the Red Folder tab. The calendar is updated regularly.
Need an email address or phone number for a teacher or staff member? All faculty and staff contact information is available on the school website under the Contact Us tab. Click an email link and go directly to the email address for that person.
Need help with Gradelink? School secretary, Mrs. Smith, handles Gradelink and can be reached at email@example.com or at 330-867-872, ext. 221.
Need to update your information in One Call Now? You can update your email address(es) and/or phone number(s) for mass emails and phone notifications by logging into the MySchool portal on our school website and entering the secure One Call Now Self-Update Portal.
AVAILABLE FOR PICK-UP IN THE OFFICE:
Flyers for piano lessons with Fern Kulow
Flyers for a Night of Healing Prayer at St. Hilary on November 6
Flyers for Our Lady of the Elms open houses
Flyers for the Nutcracker ballet (November 30 – December 8)
Monday, October 14
Tuesday, October 15
Fall Fundraiser Orders Due
3:05 – 4:00 p.m.
Harry Potter Club
3:10 – 4:00 p.m.
Wednesday, October 16
3:05 – 3:40 p.m.
Thursday, October 17
School Picture Retake Day
10:30 a.m. – 2:30 p.m.
Grade 6 Retreat
Friday, October 18
WE WILL FOLLOW SCHEDULE B TODAY DUE TO MASS
Birthday Book Club for October
School Mass for Grades 1-8
Please join us!
Saturday, October 19
5:30 – 9:00 p.m.
Monday, October 21
Fall Fundraiser Dress Down Week
3:05 – 4:05 p.m.
Tuesday, October 22
Fall Fundraiser Dress Down Week
3:05 – 4:15 p.m.
Wednesday, October 23
Fall Fundraiser Dress Down Week
3:10 – 3:30 p.m.
Ski Club Meeting
Thursday, October 24
Fall Fundraiser Dress Down Week
Fall Fundraiser Party
Speed Stacks – open to Grades K-5
8:45 – 11:00 a.m.
Grade 4 to Magical Theater
Friday, October 25
WE WILL FOLLOW SCHEDULE B TODAY DUE TO MASS
First Quarter Ends
Fall Fundraiser Dress UP Day
School Mass for Grades K-8
Student Council Induction – Students being inducted may dress up
Please join us!
HAVE A GREAT WEEK!
EMAIL GUIDELINES: Mass emails are published every Monday and Thursday morning during the school year, with exceptions when these days fall on non-school days. Submissions for the mass emails must be made to firstname.lastname@example.org by 4:00 p.m. of the weekday prior to the email (Friday for Monday, Wednesday for Thursday). Earlier submissions are encouraged whenever possible. Emails can be sent to specific grade levels by request, and urgent news can be emailed outside of the Monday/Thursday schedule at the discretion of St. Hilary School.
In the case of submissions on behalf of a group or organization, please confer with others in the group (particularly group leaders) to be sure all necessary information is included in one submission and approved for publication.
Submissions are assumed to be complete and accurate as submitted and further assumed to be approved for publication, so please be sure information contains all relevant details, is accurate and is approved for mass dissemination before submitting.
Submissions referring to Internet or email links should include the actual links. Please copy and paste the desired URL or email address into the submission to ensure accuracy.
Attachments can be included with the mass emails provided they fit within the One Call Now technical parameters. In some cases, items may not be able to be attached.
Appropriate subject matter includes items of interest to the general school population for the benefit of our students, parents, school and / or parish. Information about lost / found pets, animals seeking homes, non-school-related / non-student-related goods or services for sale, private non-charitable social gatherings, and similar topics outside the scope of school / parish interest will not be included in mass emails. St. Hilary School reserves the right to determine items appropriate for inclusion in mass emails.
Please also note that the email addresses to which mass emails are sent are stored in the One Call Now database for school use and do not exist as a distribution list, nor can they be provided to individuals for personal use. Email addresses for school families wishing to share them for personal use can be found in the school directory published each fall.
Your understanding of and cooperation with these guidelines is greatly appreciated.
Attachments available for 30 days until Saturday, November 09, 2019:
Engineering Club Fall 2019.pdf
Fall Fest Registration 2019.pdf