Thursday, May 31, 2018
MAY 31 NEWS
PLEASE DO NOT CLICK REPLY TO RESPOND TO THIS EMAIL. CLICKING REPLY WILL GENERATE AN EMAIL TO THE ONE CALL NOW CUSTOMER SUPPORT CENTER. TO REPLY, PLEASE EMAIL THE INDIVIDUAL LISTED AS A CONTACT FOR THE ITEM YOU ARE INQUIRING ABOUT. IF NO CONTACT IS LISTED, PLEASE EMAIL firstname.lastname@example.org.
PLACEMENT REQUESTS CLOSED
Parents, at the time of re-registration in January and new student registration in February, our policy about requests for the placement of students for 2018-2019 was published. Requests based on the learning needs of a child were to be made in writing by March 1 in order to be considered. At this time, all students have been assigned to classes and requests can no longer be considered. Your cooperation with this policy is appreciated.
FALL SPORTS REGISTRATION NOW OPEN
Hello Parents and Athletes,
It is hard to believe that we are registering for FALL SPORTS and school isn’t out. Please do not disregard and wait to register for the Fall season.
If you know that your athlete is for sure playing a fall sport (Cross Country, Cheerleading – grades 4-8 girls, Flag and Tackle Football, Soccer, Volleyball - grades 3-8 girls) register early.
Football is especially critical as there are many CYO changes that we need to prepare for.
Registration : May 21 -July 18
Late Registration: July 18-24 (a $15 fee added to every late registration)
Registration Closes : July 24
Practices may start : JULY 25th - Volleyball will have evaluations for grades 6-8 for team placement
COACHES: Please also register. If interested in Coaching click the “Coaches” link on the website for details.
Click here to register for Fall Sports http://sthilarychurch.org/athletics/registration/
The exciting thing is that we have a NEW WEBSITE . Please check out our website (still under construction and editing) http://sthilarychurch.org/athletics/.
The goal is to keep you informed and provide a resource to answer all of your questions and simplify registration. There will be a main calendar with practice dates for the start of the seasons and important dates to remember. Please review the website (editing should be completed by mid -week).
If you have any questions or comments please share with email@example.com.
Looking forward to serving the St. Hilary Athletic Community as your new Athletic Director - Kelly Kennedy
FINAL MASS TODAY – DRESS-UP DAY
The final Mass for the school year will be TODAY at 9:30 a.m. Please join us if you are able! Today is a Dress-Up Day.
FINAL EMAIL TODAY
This is the final email for the school year. Every effort will be made to keep emails to a minimum over the summer; however, emails will be sent to announce fall sports registration, online hot lunch ordering and other items as needed. Regular Monday/Thursday emails will resume August 20.
RECYCLED UNIFORMS EXCHANGE DAY TODAY
The Recycled Uniforms Committee will host its annual “Exchange Day” TODAY from 8:15 a.m. to 11:30 p.m. in the Spiritual Center. All items are free, and you do not need to donate an item to receive one. Help is needed at 11:30 a.m. to pack uniform items for summer storage. Questions? Please contact Debbie Yarcheck at ardvark309sbcglobal.net.
VACATION BIBLE SCHOOL REGISTRATION DEADLINE TODAY
Vacation Bible School registration deadline is TODAY! www.sthilarychurch.org/vbs-2018 See you at camp June 11-15 9am-12pm!
LAST DAY OF SCHOOL TODAY
PROCEDURE FOR 1:30 P.M. DISMISSAL
St. Hilary School students will be dismissed from school for the summer at 1:30 p.m. TODAY. No afternoon buses or Latchkey will be available. To safely and efficiently accommodate the large number of families picking students up, we will follow the procedure below for early dismissal:
There will be no pick-up line. All children will be held inside the building for dismissal. Parents are asked to park on or near the St. Hilary School property and walk to the building to retrieve children. Parents may enter the building through one of three sets of doors:
The main doors (by the Jesus statue), the Horning Hall doors, and the Moorfield Road doors.
Students will be called in groups over the PA and held in two locations for dismissal based on the last name of the school family with whom they will go home.
1. If a student will be going home with a family whose last name begins with A-G, he or she should report to the Multi-Purpose Room when called and wait there to be picked up.
2. If a student will be going home with a family whose last name begins with H-Z, he or she should report to Horning Hall when called and wait there to be picked up.
If a grandparent, neighbor, or other “non-school family” driver will pick up your child for you, your child should go by his or her own last name. Students who ride the Kids Country bus should report to Horning Hall. Students with a note on file permitting them to walk home may exit through the Moorfield Road doors ONLY and walk as usual. Students will be supervised by school staff during dismissal.
We are following this procedure in response to parent suggestions. To assist us in safely and efficiently dismissing your children, your cooperation is needed with the following:
· ALL STUDENTS MUST KNOW HOW THEY ARE GOING HOME WHEN THEY COME TO SCHOOL. If you will not be picking up your own child, please make sure he or she knows on the morning of May 31 who will be picking him or her up, and whether to report to the Multi-Purpose Room or Horning Hall.
· PARENTS MUST WALK CHILDREN FROM THE BUILDING TO THE CAR. While we will have school staff assisting in the parking lot, there will be an incredibly large volume of traffic moving in the lot, with cars pulling into and backing out of spaces. Please make sure you walk with your children using our marked crosswalks.
· PLEASE FOLLOW THE INSTRUCTIONS OF THE SCHOOL PERSONNEL ON DUTY to make this procedure go safely and smoothly for all.
Please contact us with any questions. As always, your child’s safety is our top priority.
IMPORTANT UPDATES FROM THE CLINIC
By the end of this school year: If your child has medication, an Epi-pen, etc. stored or administered in the clinic, please be sure to stop by on or before the last day of school (May 31) to pick these items up. Any medication not claimed by dismissal on the last day will be discarded.
BEFORE the start of next school year: If your child will need medication, an Epi-pen, etc. stored or administered in the clinic NEXT YEAR, please be sure to complete the necessary paperwork BEFORE the start of the school year (i.e., schedule physician visits over the summer) and bring COMPLETED AND SIGNED FORMS to school on the first day. It is important that the clinic has these forms on file from the first day of school in order to legally store and administer medication. Please do not wait until school starts to complete these forms and have them signed by a physician. Forms can be found here. NEW PAPERWORK FOR MEDICATION, WHETHER PRESCRIPTION OR OVER-THE- COUNTER, IS REQUIRED EVERY SCHOOL YEAR… SO EVEN IF YOU FILLED OUT FORMS FOR THIS SCHOOL YEAR, WE MUST HAVE NEW PAPERWORK FOR NEXT SCHOOL YEAR.
SCHOOL OFFICE SUMMER HOURS
The school office will close for the summer on June 7 at noon. The office will re-open for the 2018-2019 school year on August 8 at 9:00 a.m. Assistance with enrollment for new students is available throughout the summer by calling 330-867-8720, ext. 343 or emailing firstname.lastname@example.org.
CAMP INVENTION COMING TO ST. HILARY JUNE 25-29
St. Hilary will again host Camp Invention this summer, from June 25-29. This popular science-based camp is open to children entering grades K-6. Register at www.campinvention.org or call 800-968-4332. Use promo code IDEAS25 to register. Questions? Please contact Mrs. Weber at email@example.com.
CLASS LISTS TO BE EMAILED AT MIDNIGHT ON AUGUST 1
Class lists for 2018-2019 will be emailed to all email addresses in our One Call Now database at midnight on August 1. Class lists for 2017-2018 will be posted on the school website later in the day on August 1.
HOT LUNCH ORDERING OPENS AUGUST 1
PLEASE DO NOT WAIT UNTIL AUGUST TO CREATE HOT LUNCH ACCOUNT
Hot Lunch ordering for August and September and milk ordering for the first semester will open August 1. All orders must be placed and paid for online by August 10. For those who like to plan ahead, all lunch ordering periods will run from the first through the tenth of every month for the following month, with reminders in the mass emails. First semester milk orders must be placed online between August 1-10 even if milk is the only item being purchased. Milk ordering for the second semester will be open in December.
Orders for lunches and/or milk are placed on the school website, www.st-hilaryschool.org. To place an order, you must have an active account. (If you ordered hot lunches for 2017-2018, you have an active account.) To create an account, simply click the MySchool button at the top right corner of the home page and follow the prompts for account setup. Please allow 72 hours for account activation… therefore, please do not wait until August to create your account! Questions? Please contact Becky Vieltorf at firstname.lastname@example.org.
PLAYGROUND MONITORS NEEDED FOR 2018-2019
Looking for a fun way to be involved at school, see your child during the school day, get some fresh air, and make some extra money? Consider being a playground monitor! Help is needed for the 2018-2019 school year in order to ensure that our students are properly supervised during recess. Monitors work just a couple of hours each day, so this is the perfect part-time job for those with limited time! If you are interested in learning more, please contact Playground Supervisor Laura Pszonowsky at email@example.com or 330 289 9678.
SCHOOL SUPPLY KIT ORDERING NOW AVAILABLE
Flyers have been sent home with information for the School Tool Box online school supply program!
- Visit http://www.schooltoolbox.com today to log in or set up a new account!
- Be sure to update your child’s information for the grade level they are entering next year.
- Supplies match students’ grade level supply list provided by the St. Hilary teachers.
- Parents order online at their own convenience.
- Customize your list! If you already have a pair of scissors at home, take this item out of your list and save.
- Order late into the summer. Order as late as three weeks before you need your supplies to receive them in time!
- Orders will ship right to your home.
- Free shipping! All orders over $50 will ship for free.
- Contact Jill Gallagher firstname.lastname@example.org for questions !
2018-2019 SCHOOL SUPPLY LISTS AVAILABLE IN RED FOLDER
The 2018-2019 school supply lists are available on the school website. In our continuing effort to become as paperless as possible, school supply lists will no longer be sent home with students’ final report cards, so please be sure to access the appropriate supply list(s) for your child(ren) online. To view the lists, click here or visit www.st-hilaryschool.org / Red Folder / School Supply Lists.
GRADE LEVEL TRANSITION MENTORS READY TO ANSWER QUESTIONS
Thank you to all the parents who have volunteered to serve as grade level transition mentors and answer questions for families who will follow in their footsteps next school year! The list of 2018-2019 Grade Level Transition Mentors can be found here, or visit www.st-hilaryschool.org / Red Folder / Forms and Documents, under the heading Miscellaneous Documents.
SAVE THE DATE FOR GRANDPARENTS’ DAY!
We will host Grandparents’ Day on October 5, 2018 from 8:00 to 10:30 a.m. All students will have the opportunity to invite grandparents or special guests of their choice. Please save the date and watch for more information as planning progresses.
JOURNEY TO GREECE AND ITALY WITH FR. STEVE!
Come join Fr. Steve for our exciting Pilgrimage to Greece and Italy in the Footsteps of St. Paul, Feb, 2019! See the stunning land of Greece and the magnificent architecture and works of art of the great Italian masters. Be spiritually enriched meditating on St. Paul’s rich biblical insights while visiting important places where he ministered and wrote his famous epistles. Space is limited. Go to www.incrediblejourneystours.com for more info and to register!
ONLINE ORDERING OF SCHOOL UNIFORMS
You can order St. Hilary School uniforms online. Go to wearnumberone.weebly.com, Click on the St. Hilary Banner, then drop down to "Uniforms". For your convenience There are sample sizes outside the school office. Marie-France is happy to assist you with the online ordering or fitting process. Please email her at email@example.com or call 330-730-1751.
Thursday, May 31
WE WILL FOLLOW OUR REGULAR SCHEDULE TODAY DESPITE MASS DUE TO EARLY DISMISSAL
Last Day for Students
8:15 – 11:30 a.m.
Recycled Uniforms Exchange Day
School Mass for Grades K-7
Please join us!
Students Dismissed for Summer
Thursday, June 7
School Office closes for summer
Wednesday, August 1
Class Lists for 2018-2019 emailed
Hot Lunch ordering for August/September begins – more information in August
Wednesday, August 8
School Office re-opens
HAVE A GREAT SUMMER!
EMAIL GUIDELINES: Mass emails are published every Monday and Thursday morning during the school year, with exceptions when these days fall on non-school days. Submissions for the mass emails must be made to firstname.lastname@example.org by 4:00 p.m. of the weekday prior to the email (Friday for Monday, Wednesday for Thursday). Earlier submissions are encouraged whenever possible. Emails can be sent to specific grade levels by request, and urgent news can be emailed outside of the Monday/Thursday schedule at the discretion of St. Hilary School.
In the case of submissions on behalf of a group or organization, please confer with others in the group (particularly group leaders) to be sure all necessary information is included in one submission and approved for publication.
Submissions are assumed to be complete and accurate as submitted and further assumed to be approved for publication, so please be sure information contains all relevant details, is accurate and is approved for mass dissemination before submitting.
Submissions referring to Internet or email links should include the actual links. Please copy and paste the desired URL or email address into the submission to ensure accuracy.
Attachments can be included with the mass emails provided they fit within the One Call Now technical parameters. In some cases, items may not be able to be attached.
Appropriate subject matter includes items of interest to the general school population for the benefit of our students, parents, school and / or parish. Information about lost / found pets, animals seeking homes, non-school-related / non-student-related goods or services for sale, private non-charitable social gatherings, and similar topics outside the scope of school / parish interest will not be included in mass emails. St. Hilary School reserves the right to determine items appropriate for inclusion in mass emails.
Please also note that the email addresses to which mass emails are sent are stored in the One Call Now database for school use and do not exist as a distribution list, nor can they be provided to individuals for personal use. Email addresses for school families wishing to share them for personal use can be found in the school directory published each fall.
Your understanding of and cooperation with these guidelines is greatly appreciated.